Debtors Clerk

2 days ago


Midrand, Gauteng, South Africa Pandae Green Solutions Full time

Reporting Lines

Incumbent/s:

Manager (First Level): Debtors Supervisor

Manager (Second Level): Debtors Manager

Important Contacts

Advises: Managers, Suppliers, Customers, Staff

Liaises with: Managers, Suppliers, Customers, Staff

Staff Reporting

Incumbent/s:      N/A

Primary Purpose of the Job

Building good relationships with our customers. Following up of all monies outstanding for all Companies. Raising of adhoc invoices as requested.

Main Tasks

  • Account Management
    : Creating new client accounts, processing customer information, and ensuring the accuracy of customer data.
  • Financial Administration
    : Monitoring debtor payments, reconciling accounts, and processing bank and journals.
  • Customer Support
    : Responding to customer queries regarding outstanding balances and billing and resolving account issues.
  • Collections
    : Following up on outstanding funds and performing debt collection duties.
  • Reporting
    : Generating reports, maintaining records, and providing administrative support.

Qualification & Experience

  • Education
    : Matric or Senior Certificate (Grade 12) is the minimum requirement, with a tertiary qualification in finance or accounting being a strong advantage.
  • Experience
    : roles can require 3-5 years in a debtors or credit environment.
  • Skills
    :
  • Strong proficiency in computer literacy, especially MS Excel or Google Sheets.
  • Excellent verbal and written communication skills.
  • Strong analytical and numerical skills.
  • Exceptional organizational and time management skills, with the ability to multitask and meet deadlines.
  • Attention to detail and a high level of accuracy.

Additional requirements

  • Software
    : Proficiency in accounting software, such as Nav, is often required.
  • Knowledge
    : Familiarity with Accounting standards
  • Work Ethic
    : Ability to work under pressure, a proactive and independent approach, and a commitment to confidentiality are often expected.

1.     
Deadlines

You understand the need for Deadlines to be met consistently. If for whatever reason, you are unable to meet your deadlines, it is your responsibility to communicate any problem areas or the reasons for the delay.

2.     
Administrative Duties

·       Perform all duties as associated with your position

·       Do all necessary filling

·       Report any unresolved issues to management timeously

·       Complete all Vendor Applications

Whilst this is an exhaustive list, it may not include all of the agreed tasks that may be added or removed from your list. Every effort is made to keep this up to date, but it is agreed that it is not always possible. If you find that your day-to-day activities differ from the list above, please bring this to your Manager attention so that the Job Description can be updated.



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