Debtors Clerk/Contracts Administrator

3 days ago


Midrand, Gauteng, South Africa Mirror Images Full time R120 000 - R180 000 per year
An Office Automation company based in Kyalami/Midrand are currently seeking a Debtors Clerk/Contracts Administrator.
Matric and Tertiary education
Own vehicle and valid Driver's license
Must come from an Office Automation background at least 2 years.

Duties and Responsibilities
Debtors
Maintain debtor's age analysis at 45 days or less – make contact with clients and follow up until payment is received.
Ensure that notes are updated on client's ledger on BPO.
Allocate payments on Pastel accurately as per remittance advice.
Customer liaison on all levels – attend to debtor's queries, request for documentation, etc.
Banking
Process new credit applications on Trans-Union facility and opening new accounts once approved.
Ensure that all information is captured, including debtor link on Pastel.
Ensure that monthly Statements are sent out by the 2nd of the following month.
Prepare hard copy statement and invoices for select customers for hand delivery.
Prepare debit order collection and submit to Manager four full working days before expected release on Business Banking.
Credit Notes:
Ensure that all credit requests have been authorized before processing credit notes on BPO.
Ensure that all credit notes are filed numerically.
Ensure that correct documentation and authorization is received before processing credit notes.
Process and accept the Supplier Debit note.
Audit
Assist with audit preparation and supplying support documentation as requested by auditor.
Filing
Keep all documents filed, as per filing system.
Ensure that documents are filed either strictly numerically or alphabetically as required.
Archive files annually.
Contract Administration:
The key focus for this position is 100% accuracy and an understanding of SLA contracts
Loading of contracts
Assisting with accounts:
Attaching slips to credit card statements
Reconciling petty cash
Checking expense claims
Transferring accounts information onto Excel spreadsheets
Excellent communication skills and well spoken
Excellent Excel skills
Self- disciplined and good decision making
Taking calls
Collecting meter readings and monthly meter reading billings
Handling queries
SLA Contract Management
Manage new SLA's and addendums (add-ons and removals)
Manage cancellation of Service Agreements
Administration of Copy Charge Agreements
Manage Expiry contracts
Service / Rental Contract Settlements
Request rental settlements from finance houses
Calculate settlement and prepare settlement letter

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