Executive Assistant

2 weeks ago

Johannesburg, South Africa Marsh Full time

**Job description & Purpose**:

- This position is for a recognized specialist in Executive support, who may be responsible for leading daily administrative operations. This position supports continuity of administrative work operations by resolving complex issues, discovering irregularities, and maintaining confidentiality of sensitive information.
- The Executive Assistant to the Marsh CEO (Africa Region) will be required to support to the Marsh CFO, Chief of Staff and additional Executive Leaders as required. The Executive Assistant must have a proven track record of support on an Executive level, supporting multiple Executives.

**Responsibilities**:

- Manages diaries, schedules meetings and arranges travel for the Executives to optimize work performance.
Communicates written and verbal responses on behalf of the senior executive.
- Liaise with peer EA’s for incoming Executive travelers in respect of accommodation, local commuting, and other requirements.
- Processes and/or coordinates completion of expense reports and loading of vendors in the Marsh systems in a timely manner.
- Handles higher level internal and external inquiries to support high level of customer satisfaction and communication.
- Supports continuity of administrative work by documenting and communicating needed actions and processes to management, discovering irregularities, and maintaining confidentiality of sensitive information.
- Resolves administrative problems by analyzing information and identifying and communicating solutions to enhance performance.
- Oversees office allocation of resources and ordering of consumables.
- General duties include coordination of internal and external venues for meetings, lunches and functions.
- Provides peer review of documents before final production/distribution to ensure quality control of final product.
- Partners with business and office leadership in addressing the office support needs.
- Undertakes more complex administrative duties with specific projects as required.
- Provides training and assistance to other administrative staff in the department to facilitate employee development.

**Qualifications**:

- Matric (Grade 12) required, Executive Assistant qualification an advantage.
- Minimum of five years of experience supporting multiple executive-level management required.
- Excellent organizational and time management skills to manage multiple responsibilities and work efficiently under limited supervision.
- Proven written and verbal communication skills to effectively interact with internal and external customers and colleagues.
- Ability to interact with C suite level executives.
- Maintains a high level of professionalism, integrity, trust, and confidentiality.
- Ability to handle multiple tasks and prioritize effectively, across multiple managers.
- Detail oriented to ensure accuracy.
- Excellent computer skills and the ability to navigate through multiple systems without assistance.
- Proficient in Microsoft Office.
**Core competencies include**:

- Planning & Organizing, Communicating with Impact, Ability to work through change
**Technical Skills**
- PowerPoint, Word, Excel, Outlook

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