Office Administrator

1 week ago

Durban, South Africa The Aurum Institute Full time

**Office Administrator**

***

The office administrator is responsible for the smooth running of the day-to-day administrative duties and personnel support at the organisation.

**_ Technical Work Responsibilities_**
- Liaise with external and internal stakeholders
- Implementation of administration systems
- Office management
- General office support
- Finance support

**_ Duties_**
- Communicate effectively with internal and external stakeholders
- Provide information and feedback as required
- Timeous resolution of queries
- Create favourable relations with all stakeholders
- Administrative duties timeous and accurately completed
- Develop and implement appropriate administrative systems with the departments
- Develop and implement appropriate capturing and reporting systems with the departments
- Develop, maintain and distribute the calendar to all relevant stakeholders
- Coordination of meetings, booking of boardrooms, minute-taking and distribution
- Draft reports on a weekly and monthly basis and when required
- Compilation, printing and distribution of communications, materials and tools
- Liaise with ICT on the development and maintenance of intranet and internet content
- Administrative support for management and other stakeholders
- Coordinate event planning
- Coordinate all travel and related reimbursements for the departments and stakeholders
- Housekeeping related to function/meeting facilities
- Manage the Petty Cash of the department
- Manage all procurement and invoicing processes
- Select suppliers based on cost effectiveness and quality
- Work cooperatively with all team members to support the achievement of work plan activities
- Implement self-development initiatives
- Adhere to all departmental and company SOPs, guidelines and confidential agreements
- Comply with all safety policies, practices and procedures according to prescribed legislation
- Report all unsafe activities to Senior Management/Human Resources
- Adhere to and maintain decision making authority as allocated to the position
- Oversee that appointed sub-ordinates are trained on best administrative practices and the use of the intranet
- Supervise sub-ordinates through performance management and staff development
- Participate in proactive team efforts to achieve departmental and company goals

**_Education_**
- Grade 12 or Equivalent
- Business Administration Certificate or similar **_ Experience_**
- Two years’ experience in an administrative role **_ Requirements_**
- Confidentiality

Please note:
Kindly provide current and relevant references for background checks

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