Procurement Officer

Reporting to: Operations Manager

Location: Killarney Gardens, Cape Town

**Purpose of the role**:
The Procurement Officer is responsible for managing the sourcing, purchasing, and supplier management processes to ensure the timely, cost-effective, and quality supply of goods and services required by the organisation. The role ensures compliance with procurement policies, procedures, and ethical standards while supporting operational efficiency, value for money, and sustainable supplier relationships. The Procurement Officer contributes to optimising costs, reducing risks, and enabling the organisation to meet its strategic and operational objectives.

**Key Job Roles and Responsibilities (including but not limited to)**:
− Develop and agree strategic objectives within procurement.

− Manage and support the Request for Quotation (RFQ) process through internal data collection, external brief,

external data collection, data analysis, evaluation and feedback to stakeholders.

− Assist with development and implementation of the procurement strategy.

− Conduct annual suppliers’ price reviews.

− Act as liaison between demand and supply planning teams to support material forecasting processes.

− Support implementation of Material Resource Planning (MRP) in Syspro through collection and validation of

purchasing parameters, upload of data and ongoing monitoring of functionality of MRP.

− Development, administration and management of procurement procedures, policies, flowcharts and

framework.

− Monitor and ensure appropriate stock cover of key material components.

− First escalation point for pending supply risks.

− Validate alignment of quotations for new components against supply agreements in place or components of

similar nature. Escalate variances or unique components to Operations Manager.

− Support validation process of pending write-off costs per stock standstill document managed by NPD.

− Ad hoc support of NPD engagement with external suppliers with regards to new requirements, pending changes or planned discontinuations.

− Continuously monitor and manage run-out plans with internal stakeholders and external suppliers.

− Assist with stock take processes as operationally required.

− Ensure compliance with all food safety, hygiene, and quality requirements.

− Assist with general and procurement related ad-hoc duties.

**Required Qualifications and Experience**:
− A relevant Tertiary qualification in Purchasing / Supply Chain Management / Business Management or similar.

− Minimum 3 years proven experience in a similar role.

− Computer literate and fully competent in required software packages (SYSPRO).

− Experience working within an FMCG or a Food Manufacturing business is required.

− Solid knowledge and understanding of procurement processes, policy and systems.

− Solid knowledge and understanding of food safety standards (e.g. HACCP, ISO 22000, FSSC 22000, or similar).

− Strong cost awareness with a proven track record of achieving savings without compromising quality.

− Demonstrated knowledge of B-BBEE procurement requirements.

− Proactive approach to risk management in supplier and material availability.

− Ability to work under pressure in a fast-paced production environment.

Personal Profile, Skills and Attitude:
− Excellent communication skills, both written and verbal.

− Highly organised with strong administration skills.

− Strong verbal, numerical and reasoning skills.

− Accuracy and attention to detail.

− Displays a concern for business values and ethical standards.

− Sets high personal standards, is focused and self-motivated.

− Able to build and maintain strong working relationships.

− Valid driver’s license and own transport available.

− Ability to multi-task.

− Team player.

**Application**:
**Application Deadline**: 15 September 2025

Work Location: In person