Executive Assistant and HR Administrator

1 week ago

Cape Town, South Africa Bo-Smart Ltd Full time

**Civo**:

- A leading cloud provider empowering developers and businesses with innovative cloud solutions.

**About Civo**:
Civo is revolutionising the cloud industry by providing developers and businesses with cutting-edge, developer-friendly cloud solutions. With a focus on simplicity, performance, and reliability, Civo enables its clients to unleash the full potential of their projects and scale with ease. As a company committed to excellence and innovation, Civo values diversity, collaboration, and continuous improvement.

**Role Overview**:
**Responsibilities**:
1. Executive Support:

- Manage the calendars and schedules of executives, including arranging meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-up on action items.
- Handle sensitive and confidential information with discretion and professionalism.

2. Administrative Support:

- Assist in organising company events, workshops, and conferences.
- Conduct research and compile data as needed for various projects and initiatives.
- Maintain organised filing systems and databases.

3. HR Administration:

- Support HR functions such as recruitment, onboarding, and offboarding processes.
- Assist in drafting job descriptions, posting job openings, and scheduling interviews.
- Coordinate employee training and development activities.
- Maintain employee records and ensure compliance with relevant regulations and policies.
- Assist in handling employee inquiries and concerns in a timely and professional manner.

4. General Support:

- Serve as a point of contact for internal and external enquiries, directing them to the appropriate channels.
- Collaborate with other departments as needed to support cross-functional initiatives.
- Handle ad-hoc tasks and projects as assigned by management.

**Qualifications**:

- Bachelor's degree in Business Administration, Human Resources, or related field preferred.
- Proven experience as an executive assistant, administrative assistant, or HR administrator.
- Strong organisational skills with the ability to multitask and prioritise tasks effectively.
- Excellent written and verbal communication skills.
- Discretion and confidentiality when handling sensitive information.
- Ability to work independently with mínimal supervision.
- Flexibility to adapt to changing priorities and deadlines.
- Previous experience in a technology is a plus.

**Why Join Civo**:

- Competitive compensation and benefits package.
- 4-day week company
- Uncapped holiday
- Remote work environment with flexibility and autonomy.
- Collaborative and inclusive culture that values diversity and creativity.
- Opportunity to work with a dynamic and innovative team in the fast-growing cloud industry.

**Location**: Remote

**Education**:

- Bachelors (required)

**Experience**:

- Executive Assistant: 2 years (required)
- HR Administration: 2 years (preferred)

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