Tender Administrator

6 days ago

Cape Town, South Africa Health Solutions Full time

**Introduction**

Momentum Health Solutions, an entity of Momentum Metropolitan Holdings delivers sustainable, integrated health solutions that meet the needs of clients in the different segments and maximise lifetime client value. We build and maintain a culture of innovation, and create value through unique insights of how to achieve specific outcomes by using a defined set of Health capabilities.

**Role Purpose**

Coordinate and support the day-to-day operational functioning within the area of responsibility, by providing administrative assistance.

**Requirements**:

- Grade 12 or equivalent qualification
- Administrative or secretarial qualification will be advantageous
- 2-4 Experience in business development/ Tender administration
- 2 years Site visit management or event management
- Health experience will be advantageous
- Strong planning, administrative skills
- Communication skills

Strong Microsoft Excel and Microsoft Word
- Electronic and manual Filing
- Strong Computer Skills
- Drivers License and Own Vehicle
- Able to work over time

**Duties & Responsibilities**

INTERNAL PROCESSES
- Monitor BD communications channels
- Attend tender briefings and obtain relevant forms
- Ensure incoming opportunities are pursued
- Manage incoming queries and SLAs of the team by assigning, directing and escalating all queries
- Report on the operational activities within the area of responsibility to inform operational efficiencies
- Assist in the preparation of regularly scheduled reports, as required
- Updating the tender Library
- Responsible to sourcing updated company compliance for tenders
- Administration support for tenders
- Printing and packaging
- May be required to do market research
- Provide administrative support to Tender Specialist and Manager

CLIENT SERVICES
- Provide authoritative, expertise and advice to clients and stakeholders
- Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service
- Maintain pipeline (value contract dates) and database
- Ensure quotes response to RFQ’s (Request for quotation)
- Establish quote sign-off from SME’s/ Product owners
- Co-ordinate sites visits and internal stakeholder engagement sessions

PEOPLE
- Develop and maintain productive and collaborative working relationships with peers and stakeholders
- Positively influence and participate in change initiatives
- Continuously develop own expertise in terms of professional, industry and legislation knowledge
- Contribute to continuous innovation through the development, sharing and implementation of new ideas
- Participate in innovation, change agility and collaboration within the team
- Take ownership for driving career development
- Follow up and provide feedback to the BD Manager

FINANCE
- To support the sales process
- Package (print and bind) and submit proposals / RFQ / RFP
- Update and upload tender templates on the library
- Stationery orders and stock control
- Getting comparative quotes from relevant suppliers

**Competencies**
- Business Acumen
- Client Commitment
- Drive for Results
- Leads Change and Innovation
- Collaboration
- Impact and Influence
- Self-awareness and Insight
- Diversity and Inclusiveness

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