Officer Spm Trust Administration

1 week ago


Sandton, South Africa Absa Bank Limited Full time

Empowering Africa’s tomorrow, together one story at a time.
- With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary

To provide administrative support by performing various operational functions including but not limited to the capturing, processing of payments on various accounting and administrative functions e.g., Equity, Bonds, Gilts, and Internal/External Unit trust accounts for Absa Trust. To authorize and verifying purchases, sales, corporate events, dividends, interests, bank

transactions, daily/monthly scrip, and unit trust reconciliations

**Job Description**:
Constantly seek to improve ways of working by challenging the status quo and supporting an empowering climate within the Trust Administration Operations team, sharing knowledge, experience, best practice and providing constructive feedback as required:
Compliance and Risk Management | Fulfil all activities in adherence to relevant control and compliance requirements, and quality standards:
Customer Experience | To provide service excellence and achieve customer satisfaction.

The job requires consistent interaction & communication with:

- Staff in own area (manager, and Trust admin colleagues)
- Staff outside own area i.e. Providing information to Relationship Managers
- Internal customers i.e., Providing & getting information to/from Absa Trust
- Officials

Key Role Accountabilities:

- Update of daily prices 4 Institutional SCI Unit trust funds
- Capturing of daily Purchases/Redemptions of SCI Units trust
- Investigating all rejected Unit trust transactions
- Drawing of daily EOS and EI (Glacier) reports
- Balancing of daily captured SCI Unit trust funds
- Preparing and capturing of Purchases/Redemptions External Unit trust funds
- Declaring dividends due from Corporate Diary
- Upload Journal Extractor file for daily dividend payments
- Preparing of all dividend payments and Exempt clients for payment on Trust system
- Daily BIO payments for Trust
- Ordering of month end report (BTKP040)
- Requesting month end Unit trust statements for External Unit trust balancing
- Prepare and balance External Unit trust funds.
- Requesting Quarterly distribution statements for External Unit trust funds
- Capturing of Quarterly distributions - Cash or Re-Investments
- Ensure all Administration contact details and signatories are updated with External Unit trust Companies.
- Assisting with general Enquiries from Trust Office

Additional Responsibilities:

- Download and save daily reports from Power BI. Check and verify all payments to be correct and actioned.
- Update rounding Unit differences SCI funds on Trust system
- Drawing daily bank statement from BIO
- Balance daily Trust bank recon, identify differences and fix accordingly. Check and verify all transactions processed on Trust to BTKP550 and BTKP970 trust reports.
- Review daily purchases & sales on Equities and Gilts, against Power BI reports. Report discrepancies first thing the next morning
- Check and verify daily deal settlement upload file against the Trust report - BTRP404.
- Prepare JSET cash balancing on settlement date and send for BIO cash payment. Capture Take off on Trust System, send POP to Trust Official.
- Preparing a payment letter from Stock deals report for all purchase and sale settlements on Equities and bonds - BG group. Capturing settlements on Trust system
- Check and verify all daily dividend & interest payments for shares and gilts (Holding and rand)
- Capture a JSET purchase transaction on Trust to make cash available to trade for new purchases - Equities or Gilts. Prepare Cash receipt for Finance to allocate funds.
- Capture all transfer In/Out on settlement date in Trust system and notify Trust branch. Do final cash balance. Prepare cash payment, after completed send request to close account.
- Check weekly Corporate Diary for Corporate Events. Obtain SENS document and use confirmation details to prepare/balance corporate event to be uploaded in Trust (Manually or file upload)
- On the 1st working day save all month end Trust reports as well as Power BI reports in month end folder
- On the 2nd working day”

Prepare and balance Monthly Management fees for all Trust groups for AUM reporting.

Prepare and provide monthly Manco figures to Head of Operations

Prepare Monthly Management fee and JSET Interest received on Trust templates to be uploaded in the Trust system.
- Action Overdrawn accounts. Obtain funds from Trust and send cash receipt to Finance.
- Obtain SPM Investment tracker fund statements from BIO and balance against Marble Prepare and sent file to be uploaded in Marble.
- Prepare Monthly Scrip Holding balancing between Trust and Marble
- Prepare Monthly SCI Unit trust balancing between Trust and Glacier
- Prepare Month



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