Head of Finance National Office: Sandton

1 week ago

Sandton, South Africa The New lovelife Trust Full time

The New loveLife Trust is an NGO that campaigns with nationwide community level outreach and supports programmes that promote healthy, HIV-free living and Youth Leadership Development among young South African teens. loveLife has reached unprecedented scale in implementing cutting-edge comprehensive and combined social behaviour change programming face-to-face with adolescents.

**FINANCE OPERATIONS & REPORTING**
- General management of the National Finance Department
- Preparation of Annual Financial Statements in line with the trusts’ accounting policies for the Trust and its investment arms
- Ensure monthly expenditure reports are prepared for the organisation’s Management Teams
- Review and authorise all journals for posting in ERP in line with DOA
- Review and authorise all GL reconciliations and ensure all Balance Sheet accounts are reconciled monthly
- Sign off monthly Trial Balance to Management Accountant for preparation of monthly management accounts and other reports
- Participate in Business Plan drafting and Reviewing the plans with the Programmes
- Audit Management
- Effective management of internal and external audits
- Ensuring all audits are conducted in line with auditing principles
- Ensure all Audit and Risk requirements are adhered to
- Quarterly reporting to the PIC for Kurisani Trusts and Companies

**BUDGET FORECASTING AND PLANNING**
- Ensuring that all departmental budgets are done accurately
- Ensuring that the reporting budget is signed and finalised on time
- Ensure that budgets are prepared as per donor requirements

**INFORMATION COMMUNICATION TECHNOLOGY MANAGEMENT- MANAGEMENT OF THE NATIONAL ICT DEPARTMENT**
- Implement new technologies in line with the IT strategy
- Oversight of Provincial and National ICT infrastructure

**CASH FLOW MANAGEMENT**
- Ensuring that Donor funding is received/collected on time after all reports are done in line with donor requirements
- Liaising with all departments on supplier payment prioritisation where these are beyond the 30 days’ credit terms
- Timely cash forecasting monthly with revisions when priorities change
- Focal point for all bank accounts decisions and treasury requirements
- **FIXED ASSETS**:

- **MONITOR EXPENDITURE BY DEPARTMENTS TO ISOLATE THAT OF CAPITAL NATURE AND CAPITALIZE**
- Review and sign off Fixed Assets register reconciliation to GL monthly
- Ensure that capitalisation, disposals and depreciation transactions are captured accurately in GL
- **SUPPLY CHAIN MANAGEMENT, WAREHOUSING AND FACILITIES**
- Provide oversight of procurement needs and compliance of the organisation
- Oversight of BBBEE verification and maintenance of a compliance status
- Provide oversight on organisational OHS compliance

**TAXATION**
- Ensure all direct and indirect tax payments are done timeously to avoid penalties and non-compliance
- Review and sign off VAT and EMP reconciliation monthly, and annually
- Review and submit all Tax Returns to Revenue Collection office and resolve related matters with regards to tax payment and refunds
- Review and sign off Annual tax return
- Maintain the organisations PBO status

**PAYROLL**
- Review and sign off payroll on a monthly and bi-weekly basis
- Advise HR on donor appointments

**FINANCIAL SUSTAINABILITY**
- Donor Management and Reporting
- Donor relationship Management for the full cycle of the relationship
- from preparation of financial projections for donor proposals to final audit at the end of the contract
- Work closely with the New Business Development Unit to cost proposals and determine the social return of investment for every grant received
- Ensuring that Donor reports are done in line with donor requirements and on deadline
- Assume full responsibility and ownership of Donor Reporting, Management and Requirements
- Assume full control of the integrity of all reports to donors.
- Short term, Medium and Long Term Investment for the sustainability of loveLife
- Determine the loveLife long-term investment policy and guidelines in line with the limitations placed by the Non Profit Act
- Liaison with Kurisani Trust to constantly explore opportunities for growing the investment portfolio for the benefit of loveLife
- Drive the identification of opportunities to generate revenue through various offerings of loveLife in coordination with the New Business Development Unit.
- Provide strategic leadership for the development and expansion of the loveLife advisory services, in line with the limitations placed by the Non Profit Act and other relevant legislation
- **GOVERNANCE**
- Attendance and reporting to the Board of Trustees and Audit and Risk Subcommittee for loveLife, Kurisani and Khanyubomi Pty
- Prepare the full finance pack for the meetings of the board of trustees as well as for the audit and risk subcommittee of the board
- Ensuring the implementation of all finance related resolutions passed at legally constituted
- Assume Risk officer duties of the organisation
- B. Com Accounting

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