Franchise Debt Administrator

2 weeks ago

Johannesburg, South Africa Pick n Pay Full time

**Job Advert Summary**:
To support the FBM team in all financial and administrative aspects and monitor financial and operational issues to highlight any possible risk.

**Duties & Responsibilities**:
Compile store financial exposure on high risk stores

Analyse management accounts using accounting benchmarks to ensure expenses and GP are in line

Maintain and monitor file per store, where the management account is analysed, breakeven, stockdays, margins, expenses etc. are monitored

Follow up on slow payers by sending weekly letters with debt trackers and provide support to the SFBMs in debt meetings

Assist FBMs to prepare the trade and operational plan for a struggling store to improve its profitability

Communicate to store closures team regarding shutting down of systems, follow up after closure; monitor and follow up with final stocktake / IBT of stock

Provide financial and administrative assistance for perfected stores by:

- Managing the store bank account and approving payment
- Cleaning up policies and procedures in store once perfected together with corporate regional staff
- Check site pricing in store
- Ensure all matters as per perfection checklist are handled

Run various reports to monitor the performance of stores and any risk areas that the Franchisees may be facing to help with mitigation plans

Follow up on compliancy issues ensuring that the documentation is received (Compliancy declarations, AFS, Labour surveys, PAIA manuals & registration, site price sanitization etc.)

Liaise with Franchisees regarding signatures of legal documents - VA’s, assistance, split payments and ensure they are returned to the legal team

Assist with any required ad hoc store audits e.g. SD9 compliance, cash office audits to monitor processes in VBS etc.

Maintain records of non-compliance and distribute non-compliance letters for operational matters (i.e. Health and Safety Audit failures, SAMIC etc.)

Oversee and follow up with stores to ensure stock counts are posted; maintain records for annual stock count and service area stock counts completed

Maintain records of various stock counts conducted annually (equipment, service areas, cash office etc.)

Handle queries pertaining to settlement query escalation, cash office, VAT reports, statement queries

Attend to ad hoc queries with various Accounting firms as required by the Compliance Accountant or Financial Controller

**Minimum Requirements**:
Matric and a Higher certificate in finance

3-5 years working experience in a financial administration role is essential

Proficiency with MS Office with Excel at an Advanced level

1-2 year SAP, VBS and BI Portal working experience

Ability to interpret management accounts and financial reports

**Competencies**:
Attention to detail and accuracy

Problem solving skills

Analytical thinking

Teamwork

Exceptional administrative skills

Excellent written and verbal communication skills

Ability to work under pressure and maintain a sense of urgency

Ability to work independently

Ability to prioritise and meet deadlines

Sound judgement and decision making skills

Able to effectively handle sensitive and confidential information

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