Administrative Assistant

2 weeks ago

Cape Town, South Africa Affirmative Portfolios Full time

**PA (Personal Assistants)**
**Western Cape ~ Cape Town**
***:
Administrative Assistant
** -**
**Based in Cape Town**

**Contract**

**Responsibilities**
- Takes, types up and distributes minutes and agendas for monthly departmental meeting.
- Greets visitors, enquires as to the nature of their visit and directs them to the appropriate staff member.
- Manages the Deputy Dean’s diary in context of responsibilities in the area of Clinical Services and Research.
- Setting up of meetings at the request of the Deputy Dean, with HODs, PGWC, clinicians, Hospital and Faculty management at other institutions.
- Works closely with Dean’s Administrative Assistant when the Deputy Dean has to act as Dean and where the Deputy Dean has to represent the Dean at meetings.
- Works closely with the Department of Health and Faculty Research Office to ensure that critical meetings for the Deputy Dean are entered into diary in terms of planning and decision making.
- Takes responsibility for synchronising Deputy Dean’s electronic diary and ensures that meetings are entered timeously.
- Source information for Dean in preparation of drafting of letters, etc.
- Clinical/ Research HOD meetings - by setting up meetings, ensuring that feedback is supplied to HODs in terms of matters relating to HODs Relationship with the Provincial and National Department of Health - works in close liaison with the relevant Department of Health regarding visits to the Faculty and makes the necessary arrangements for catering, venue bookings and set up.
- Relationship with Higher Education Institutions - works in close liaison with the institutions regarding meetings and makes the necessary arrangements for catering, venue bookings, set up, compilation and issuing of documents, etc. Is responsible for filing and document retrieval in respect of matters of a sensitive and complex nature.
- Retrieving of documents in a timeous manner in order to assist the Deputy Dean to prepare for meetings.
- Perform internet searches on relevant themes for HR and Health Services
- Takes responsibility for the coordination of the Deans office functions Ensures venue bookings, liaison with speakers, sending of invitations, coordination of responses, catering, parking, setting up of venue etc
- Minutes and agendas typed accurately, in the departmental template/format.
- Distribute minutes and agendas timeously
- Arrange refreshments for meetings
- Direct feedback from external and internal clients

**Experience**:

- Matric with a Secretarial Diploma or equivalent
- 3 years working experience with senior management
- Computer literacy (Microsoft Office Suite)
- tertiary education institutional knowledge would be an advantage.
- Knowledge and experience with travel (local and international) procedures
- Sound understanding of processes in the Dean’s Office

**Knowledge**
**and skills**
- Knowledge and experience with local and international travel procedures.

  • Administrative Assistant

    2 weeks ago

    Cape Town, South Africa Careers at DLK Group Full time

    Join to apply for the Administrative Assistant role at Careers at DLK Group . DLK Group – Full time Administrative Assistant Cape Town, South Africa Posted on 01/12/2025 Job Information Date Opened: 01/12/2025 Job Type: Full time Industry: Engineering Work Experience: 5-7 years Salary: Market Related City: Cape Town Province: Western Cape Country: South...

  • Administrative Assistant

    1 week ago

    Cape Town, Western Cape, South Africa VIVA HIRE AND SALES Full time

    Company DescriptionVIVA HIRE AND SALES is a company located at 10 Milan Street, Airport Industria, Cape Town, Western Cape, South Africa. We specialize in providing rental and sales solutions to meet diverse industry needs. Our commitment to excellence ensures high-quality service and customer satisfaction. We strive to maintain a dynamic and supportive work...

  • Administrative Assistant

    2 days ago

    Cape Town, Western Cape, South Africa Cybherfence Full time

    Company DescriptionCybherfence is a cybersecurity company dedicated to building cybersecurity capacity and capabilities in the African market.Role DescriptionThis is a full-time on-site role for an Administrative Assistant located in the City of Cape Town. The Administrative Assistant will manage day-to-day operational tasks, including scheduling meetings,...

  • Administrative Assistant

    2 weeks ago

    Cape Town, South Africa Nalibali Trust Full time

    Nal’ibali’s mission is to spark a love of stories, build language and literacy skills, and promote a lifelong reading culture in homes, schools and communities across South Africa. Our work transforms communities into learning spaces whether in the homes, centres, schools and community spaces children get adequate opportunities to read and engage with...

  • Administrative Assistant

    4 days ago

    Cape Town, South Africa Schneider Consolidated Inc. Full time

    We are looking for an office administrator with bookkeeping experience to assist with various tasks in the accounting practice. **Requirements**: - Above average computer skills including Microsoft Office (Excel, Word, Outlook etc.); - Data management and take-on of new clients; - Bookkeeping experience (preferably with Xero and Sage); - SARS efiling...

  • Administrative Assistant

    3 weeks ago

    Cape Town, South Africa Clicks Group Limited Full time

    Job category: Admin, Office Support and Services Location: Cape Town Contract: Permanent EE position: Yes About our company Clicks Group Introduction We’re seeking a detail-oriented and proactive Administrative Assistant to join our IT Finance team. You'll support the team with essential financial and administrative tasks, helping to keep everything...

  • Administrative Assistant

    8 hours ago

    Cape Town, Western Cape, South Africa Art In Voyage Inc Full time

    ABOUT USArt in Voyage is a boutique luxury travel company dedicated to curating exceptional, immersive travel experiences across the globe. We are seeking a highly organized and detail-oriented Administrative Assistant to the CEO to provide executive support and ensure the smooth coordination of leadership, client, and operational activities.ROLE OVERVIEWThe...

  • Administrative Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Lexdan Full time

    Lexdan Select is assisting a Financial Services company with their search for an Administrative Assistant, based in Cape Town. Responsibilities:Go to team meetings, take notes, and help with follow-up tasks.Type and update documents quickly and accurately.Help manage calendars and room bookings.Contact regulators and other partners to set up external...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Lexdan Select Full time R2 100 000 - R2 750 000 per year

    Lexdan Select is assisting a Financial Services company with their search for an Administrative Assistant, based in Cape Town.The salary range on offer is between R210k - R275k p/a.Responsibilities:Go to team meetings, take notes, and help with follow-up tasks.Type and update documents quickly and accurately.Help manage calendars and room bookings.Contact...

  • Administrative Assistant

    1 week ago

    Cape Town, South Africa Vulcan Recruit Full time

    **Administrative Assistant** **Location**:Stellenbosch **Salary**:R6,500 per month **Minimum Requirements** - Grade 12 / Matric qualification (essential) - Strong organizational and time management skills - Attention to detail and accuracy - Ability to work independently and as part of a team - Good communication skills **Key Responsibilities** - Filing...