Receptionist/office Administrator

1 week ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 67170

**Job Type**
- FT Contract

**Job Title**
- Receptionist/Office Administrator

**Computer Skills**
- MS Office

**Industry**
- Property Management

**City**
- Johannesburg

**Province**
- Gauteng

**Receptionist Job Responsibilities**:

- Serves visitors by greeting, welcoming, and directing them appropriately.
- Notifies company personnel of visitor arrival.
- Maintains security at the front door and telecommunications system.
- Informs visitors by answering or referring inquiries.
- Directs visitors by maintaining employee and department directories.
- Maintains COVID-19 rules & regulations - as per the COVID-19 SOP.
- Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
- Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
- Contributes to team effort by accomplishing related results as needed.
- Order stationary - as required. Always look for the best prices and services. Inventory of stock - and keep stationary cupboard clean and tidy at all times.
- Work closely with Executive Personal Assistants - assist with daily tasks as and when required.
- Work closely with tea ladies and messenger - ensure turn-around times on all orders are met and orders are presented with outmost care.
- Update boardroom calendars and schedule meetings.
- Ensure front of office is neat, pillows fluffed and magazines neated - every morning.
- Ensure boardrooms are clean, blinds opened, boards clean, markers tested etc. - every morning.
- Assistance with functions - from time-to-time. Will be directed by Executive Personal Assistants.
- Clerical duties - as required from time-to-time. Will be directed by Executive Personal Assistants.**Inherent Requirements**
- **1. **Receptionist Qualifications / Skills**:

- Telephone Skills
- Verbal Communication
- Listening
- Professionalism
- Organization
- Informing Others
- Handles Pressure
- Supply Management
- Multi-tasking
- Customer service - attitude / focus
- Presentable at all times
- Friendly - helpful
- Sold written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g printers, office machines)
- Excellent organisational skills
- Customer service attitude - hands on approach
- Always friendly - and helpful
- High school degree, additional certification in Office Management a plus
- Handle requests and queries appropriately and efficiently
- Take charge of deliveries - food, orders, shopping, bank cards etc.
- Take charge of messages - give message through timeously, effectively, follow up and provide call backs.

**What Qualification**

**Minimum Qualification**
- Matric

**Status**
- Available

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