Receptionist and Office Administrator

4 weeks ago

Johannesburg, South Africa Phakisa Holdings Full time

Job Title: Receptionist and Office Administrator in the Woodmead, Sandton area.Report To: OperationsSeniority Level: Mid-Career (4 - 5 yrs exp)Type: TempJob Purpose: To provide a professional and welcoming front-of-house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.Key Responsibilities:Reception DutiesGreet and assist visitors in a courteous and professional manner.Manage visitor logbooks and issue visitor access cards.Maintain a tidy and welcoming reception area.Switchboard OperationsAnswer and direct incoming calls efficiently.Take accurate messages and forward them to the appropriate staff.Maintain an updated internal contact list.Office MaintenanceMonitor and report office maintenance issues (e.g., plumbing, lighting, equipment).Liaise with building management and service providers for repairs and upkeep.Ensure common areas (kitchen, meeting rooms, etc.) are clean and stocked.Office Events CoordinationAssist in planning and organizing internal office events (e.g., team lunches, celebrations).Coordinate with vendors and service providers.Manage event logistics including setup, catering, and communication.General Administrative SupportOrder and manage office supplies and stationery.Handle incoming and outgoing mail and courier services.Assist with document filing, scanning, and data entry.Support other departments with ad hoc administrative tasks.Qualifications & Experience:Matric or equivalent qualification.Minimum 4-5 years of experience in a receptionist or administrative role.Proficiency in MS Office (Word, Excel, Outlook).Experience with switchboard systems is an advantage.Skills & Competencies:Excellent verbal and written communication skills.Strong organizational and multitasking abilities.Professional appearance and demeanour.Ability to work independently and as part of a team.Attention to detail and problem-solving skills.

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