Project Administrator

1 week ago


Alberton, South Africa Fullserve Services Full time

**VACANCY**

**Project Administrator**

**PURPOSE OF THE POSITION**

The Project Administrator is responsible for ensuring that administration in the Engineering Department is effectively carried out and budget is spent within the planned timeframe; ensuring adherence of all processes around administration and budget to the Company’s Policies and Procedures; while the incumbent adopts basic management’s requirements, i.e. Planning, Organizing and Controlling.

**REQUIREMENTS**
- Grade 12
- 2 Years National Certificate in Project Management or equivalent NQF Level 5.
- Minimum of 2 years’ work experience in administrative support roles, preferably in Project Management.
- Driver’s License would be advantageous.

**KEY RESPONSIBILITIES**
- In charge of administration duties in the department.
- Scheduling of meetings, workshops and booking rooms or venues.
- Manage project meetings.
- Recording and distributing minutes for projects meetings.
- Assist Project Managers and Project Coordinators in typing up letters and reports.
- Ordering material and equipment supplies
- Control budget on internal control sheet and spreadsheet.
- Creating invoices and submitting to Clients.
- Liaising with Suppliers, Contractors and Clients for invoices, payments and/or queries.
- Liaising with staff in other departments, e.g. Finance, HR, Tender.
- Keep records of all quotations, payment evaluations, invoices and certificates.
- Coordinate logístical needs and needs of new staff.
- Arrange functions and team sessions.
- Preparing, organizing and storing information in paper and digital form.
- Provide administrative support to Project Managers and Coordinators by monitoring projects filing ensuring that reports and other documents are filed accordingly.
- Maintenance of folders on one drive (Engineering folder) for effective filing purposes and accessibility of information to the department.

COMPETENCIES
- Proficiency in MS Office.
- Strong Knowledge of Project Management principles and practices would be advantageous.
- Understanding of Policies and Procedures of the organisation.
- Ability to multitask and prioritize tasks effectively.
- Ability to work under pressure and prioritize tasks.
- Ability to work independently and self-reliant.

SKILLS
- Administrative skills.
- Good communication skills (written and verbal).
- Good Interpersonal skills.
- Integrity and honesty.
- Takes initiatives and responsibility.
- Attention to detail and accuracy.
- Time management and prioritization.
- Proactive thinking and problem solving.

Closing date: 17 January 2025

**Location: Gauteng Province**

Ability to commute/relocate:

- Alberton, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 2025/01/17



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