Event Planner/community Coordinator

Marshall Security is seeking an energetic and organized Event Planner / Community Coordinator to manage and execute community events, brand awareness days, public activations, and more. You’ll be responsible for ensuring each event runs smoothly from start to finish - everything from permissions and logistics to budget management and inventory. You’ll be the on-the-ground ambassador for Marshall Security’s community engagement initiatives.

**CHARACTERISTICS/TRAITS REQUIRED**:

- Demonstrates trustworthiness and transparency in all dealings; upholds the highest ethical standards.
- Consistently meets deadlines, keeps commitments, and follows through on responsibilities, ensuring smooth event execution.
- Exhibits excellent organization, attention to detail, and record-keeping abilities; adept at juggling multiple tasks and priorities.
- Communicates clearly and persuasively with colleagues, vendors, community stakeholders, and clients; able to convey complex event details in a concise manner.
- Embodies the company’s image, ethos, and vision at all times; confidently represents Marshall Security in public-facing roles.
- Remains calm under pressure; quickly identifies and addresses last-minute issues or changes in event logistics.
- Collaborates effectively with the marketing team, security staff, and external partners; supports others to achieve collective goals.
- Prioritizes positive attendee experiences and community engagement, maintaining a friendly, welcoming demeanour at events.
- Anticipates potential challenges; takes initiative to suggest improvements and finds creative solutions to operational hurdles.
- Maintains a courteous, respectful attitude when interacting with diverse audiences and stakeholders.
- Drives projects to completion with mínimal supervision; consistently seeks ways to enhance event impact and efficiency

**DUTIES INCLUDE BUT ARE NOT LIMITED TO**:
**Event Planning & Execution**:Plan and coordinate community events, golf days, brand activations, and other public-facing initiatives. Secure necessary permissions, permits, and venues. Manage relationships with vendors, suppliers, and community stakeholders.

**Inventory & Stock Management**:Track and maintain event-related stock, including branded materials, equipment, and promotional items. Oversee items that are borrowed, returned or sent for repairs.

**On-site Coordination**:Serve as the main point of contact on event days (often weekends). Set up and tear down event spaces as needed; ensure branding is displayed correctly.

**Budget and Reporting**:Manage event budgets and timelines, providing regular updates to the Marketing Manager. Track event metrics (attendance, engagement) and compile post-event reports.

**Weekend & Flexible Availability**:Be available to work weekends and occasional evenings for events and promotions. Coordinate with the marketing team to handle any last-minute changes or requirements.

**EXPERIENCE REQUIRED**:
At least 2 years of event planning or community coordination experience. Strong organisational and project management skills. Proficiency in software (Microsoft Office, Project Management/Collaboration Tools, Canva) and the ability to quickly adapt to new systems. Excellent communication and negotiation abilities. Ability to thrive in fast-paced, high-pressure situations. Willingness to work weekends/evenings. Familiarity with Durban North and surrounding areas is a plus.

**ADDITIONAL**:
Work Environment: Durban North office-based, with occasional travel to events or on-site filming. Culture Fit: We’re positioning our department as an agile, boundary-pushing “agency” within Marshall Security - think the Nando’s of the security world. We want people who bring fresh ideas, creativity, and initiative. Growth Opportunities: As Marshall Security continues to expand, we value team members who want to grow with us, challenge the status quo, and produce highly shareable, relevant content and events. Hours & Flexibility: Weekend and after-hours availability is crucial in a security environment that’s always “on the go.”

**KNOWLEDGE & CERTIFICATIONS REQUIRED**:
Grade 12

Must be fluent in English

Driver’s License

Own Vehicle

Event Management Qualification advantageous

Project Management Certification advantageous

Criminal Record Vetting Procedure

Pre-employment Polygraph

**REMUNERATION PACKAGE**:
Basic Salary (Levels 6-7) - dependent on experience

**SUBMIT CV & REFERENCES TO**:
**CUT-OFF DATE**:
28 February 2025

Work Location: In person

Application Deadline: 2025/02/28
Expected Start Date: 2025/04/01