Regional Events Coordinator

**Job Title**: Regional Events Coordinator**

**Durban**

**ROLE DESCRIPTION**:
The Regional Events Coordinator is a hands-on leader responsible for the end-to-end execution of the client's regional events, from meticulous setup to efficient breakdown. This role is central to securing a service level advantage over competitors by ensuring all field execution is timeous and to the clients’ specifications. You would be expected to manage and lead the events under your control.

- Effective Event Implementation: Overseeing all logístical and operational aspects of events, including the setting up, taking down, upkeep and control of event POS.
- Operational Compliance: Upholding high levels of professionalism and ensuring all company processes are correctly implemented.
- Stakeholder Communication: Compiling and distributing critical information to both internal and external stakeholders.
- Team Leadership and Development: Actively manage and lead events, building a competent team capable of consistently achieving principal expectations, ensuring effective staff management, motivation, and training.

**KEY PERFORMANCE AREAS**:

- Administration Management
- Client & Stakeholder Management
- Event Management
- POS & Asset Management
- Vehicle Management
- Warehouse Management

**KEY PERFORMANCE RESPONSIBILITIES**:

- **Administration Management**:

- Document Control: Check all documents for thoroughness and completeness before submission to the line manager.
- System Integrity: Ensure that accurate and complete reporting and internal control systems are functioning and that all relevant records are properly maintained.
- Reporting Accuracy: Compile, administer, and distribute all key required information in a timely and accurate manner.
- Compliance Documentation: Maintain engineering certificates of all POS and any other required Health and Safety documents.

- **Client & Stakeholder Management**:

- Client Satisfaction: Ensure maximum client satisfaction by consistently meeting the client’s stated objectives.
- Professional Conduct: Ensure a professional appearance and conduct is maintained by yourself and your team at all times.
- Relationship Building: Proactively build strong, professional relationships with both customers and principals.

- **Event Management**:

- Brand Integrity: Maintain high brand visibility during events while ensuring actions and presentation do not bring the brand into disrepute.
- Contingency & Reporting: Report on all event activities.
- Equipment Availability: Ensure that all required equipment is available for upcoming events.
- Full-Cycle Event Execution: Ensure the effective and timeous execution of all events, including setup and breakdown, in strict adherence to client standards and specifications.
- Site Coordination: Attend site visits to new venues and/or large events with the client, if required, to facilitate effective planning and logistics.

- **POS & Asset Management**:

- Condition Reporting: Timeously inform management of the condition of all POS and report any issues regarding shortages.
- Inventory Control & Upkeep: Ensure all required equipment is readily available for upcoming events.
- Maintenance & Care: Manage the general maintenance of event Point of Sale (POS) and ensure all events POS is handled with the utmost care while in the company's possession.

- **Vehicle Management**:

- Complete weekly vehicle inspections.
- Ensure that all services are carried out as per service book.
- Ensure that company vehicles are maintained as per company standard.

- **Warehouse Management**:

- Housekeeping & Professionalism: Manage general housekeeping and deliver high levels of cleanliness and professionalism in the warehouse by adhering to all company processes and procedures.
- Safety Compliance: Assist in ensuring that all Health and Safety objectives, as set out by the company, are adhered to.
- Security Reporting: Immediately report any warehouse-related security and/or safety issues to management.

**QUALIFICATIONS & EXPERIENCE**

- Matric certificate or equivalent NQF level
- Code 10 drivers licence with a valid PrDP
- 2 years of eventing and warehousing experience

**SKILLS & ATTRIBUTES**

- Attention to Detail: Strong attention to detail.
- Communication: Sound verbal and written communication skills.
- Literacy & Numeracy: Sound literacy and numeracy knowledge.
- Technical Proficiency: Sound computer knowledge including, but not limited to, Microsoft Outlook, Excel and Word.
- Organizational & Problem-Solving: Great organisation skills and problem-solving ability’s.
- Health & Safety: Basic Health & Safety understanding.