Pa to The Executive
1 week ago
**JOB PURPOSE**
To provide Administrative and Personal Assistant/Secretarial services to the Executive
JOB REQUIREMENTS
- 2 -3 Years’ PA & Admin experience
- Experience in the public sector, Matric / Grade 12 & Secretarial Diploma
- Computer Literacy & Must be fluent in English (ability to read, write and speak)
**KEY PERFORMANCE AREAS**
- Provide secretarial services to the Executive Manager
- Handling and screening of incoming calls & Processing of incoming mail
- Taking of minutes & typing of correspondences
- Communicating with various levels of management internally and externally
- Communicating with members of the public & Office management
- Interacting with General Managers, Regional managers, Managers, and Executives of the
company & interacting with members of the public and internal staff
- Coordination of activities within the department
- Preparation of presentations for the Executive Manager
- Coordination and arrangement of the presentation venues and equipment
- Coordinating all travel arrangements for the Executive Manager, i.e. booking of airlines,
hotels, travel documents, etc.
- Managing the Executive Manager Office internal and external arrangements.
- Arrange and maintain accurate recording of appointments, meetings lunches, and seminars
and all other activities assigned by the Executive Manager
- Assist with coordinating activities of the Executive Manager of the Component.
- Arrange refreshments, tea, etc. for visitors and meetings
**KNOWLEDGE & SKILLS**
- Knowledge and understanding of Legal and Corporate Governance
- Executive roles and responsibilities & Understanding business of the company
- How to maintain confidentiality & Computer Literacy
- Typing skills with accuracy and speed & Presentation Skills
- Attention to detail, Administrative Skills, Lateral Thinking ability & Procedures, and policies
- Planning and Organizing Skills (Enhanced) & Report Writing Skills (Intermediate)
- Financial Acumen (Intermediate), Communication Skills (Enhanced)
- Awareness of External Environment (Enhanced) & Creativity & Innovation (Intermediate)
- Leadership (Intermediate), Interpersonal Skills (Enhanced), People Orientation
- Information orientation, Time orientation, Performance Orientation, Values, and Integrity
- Decisiveness & Internal processes
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