Executive Pa

**Position Title**:Executive PA

**Position Type**: Regular - Full-Time

**Position Location**: Rosebank

**Grade**: Grade 03

**Requisition ID**: 18949

**PURPOSE OF THE JOB**:
To provide an efficient and responsive administrative and organisational service to the relevant Directors, assisting them in managing and prioritising their time.

Ensuring the effective management of administrative duties for the Commercial department.

Ensuring the effective management and maintenance of the head office building.

**KEY PERFORMANCE AREAS**:
**Perform general administration;**
- Ensure busy diary commitments, papers, and travel arrangements are managed effectively.
- Filter general information, queries, phone calls and invitations by redirecting or taking forward such contact as appropriate.
- Keep and maintain accurate records of papers and electronic correspondence on behalf of the relevant directors.
- Prepare correspondence on behalf of the relevant directors, including the drafting of general replies.
- Process invoices for the Marketing (Commercial) department
- Manage the petty cash.
- Coordinate travel and accommodation requirements (for directors and international visitors from McCain).
- Manage the ordering of all stationery and maintain stock levels
- Meet and direct visitors
- Manage and monitor building maintenance and management;
- Manage and co-ordinate duties and tasks of the driver, receptionist and office cleaning contractors.
- Order and manage consumables such as refreshments, cleaning material, stationery.
- Manage and co-ordinate relevant entertainment requirements, arrange and co-ordinate functions as and when necessary.
- Manage and maintain the front desk and reception area - managing the receptionist and function of reception.
- Raising of shopping carts for the office and Marketing department.
- GRV processing for invoices and purchase orders.
- Manage maintenance of office equipment and the kitchens.
- Reception and switchboard at the Rosebank Office when required.

**EXPERIENCE REQUIREMENTS**
- Executive PA
- Office and Building Management
- Travel and conferencing support
- Finance and administration
- Managing vehicles
- Reception
- Process requisitions
- Excel and Word
- People management skills
- Outlook, Excel and Word

**QUALIFICATIONS**
- Grade 12 (Matric)
- Certificate in Business Management or Secretarial

**PERSON SPECIFICATIONS**:

- Excellent typing skills
- Good computer literacy,
- Speed and accuracy essential. (MS Office, Excel, PowerPoint).
- Excellent organisational skills
- Excellent communication skills, both verbal and written
- Professional telephone manner
- Proven ability to work under pressure and to tight deadlines
- Bright, confident personality
- Well presented
- Highly personable
- Flexible and mature approach with ability to work unsupervised

LI-SAF1
- McCain Foods is an equal opportunity employer. We see value in ensuring we have a diverse, antiracist, inclusive, merit-based, and equitable workplace. As a global family-owned company we are proud to reflect the diverse communities around the world in which we live and work. We recognize that diversity drives our creativity, resilience, and success and makes our business stronger._
- McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to meet your needs._
- Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with the _Global Employee Privacy Policy_

**Job Family**:Finance
**Division**:South Africa
**Department**:General Management Assistant
**Location(s)**: ZA - South Africa : Gauteng : Johannesburg || ZA - South Africa : Eastern Cape : Port Elizabeth || ZA - South Africa : Free State : Bloemfontein || ZA - South Africa : Gauteng : Bapsfontein || ZA - South Africa : Gauteng : Bedfordview || ZA - South Africa : Gauteng : Bronkhorstspruit || ZA - South Africa : Gauteng : Katlehong || ZA - South Africa : Gauteng : Springs || ZA - South Africa : KwaZulu-Natal : Durban || ZA - South Africa : Limpopo : Marble Hall || ZA - South Africa : Mpumalanga : Delmas || ZA - South Africa : North West : Lichtenburg || ZA - South Africa : Other : Reference job description || ZA - South Africa : Western Cape : CapeTown || ZA - South Africa : Western Cape : George

**Company**:McCain Foods (S Africa)