Executive Pa

3 weeks ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 71315

**Job Type**
- Permanent

**Job Title**
- Executive PA

**Computer Skills**
- MS Office

**Industry**
- Hospitality

**City**
- Johannesburg

**Province**
- Gauteng
- Responsibilities:
- Calendar and Schedule Management: Effectively manage the entrepreneur's calendar, appointments, and meetings. Coordinate and prioritize multiple stakeholders, ensuring all commitments are met.
- Organization and Task Management: Assist in organizing and managing the entrepreneur's workflow. Prioritize tasks based on urgency and importance, ensuring timely completion. Efficiently manage to-do lists and ensure follow-up on pending items.
- Travel and Meeting Arrangements: Coordinate and book all travel arrangements, including flights, accommodations, and transportation. Prepare meeting materials and agendas and assist in setting up presentations or video conferences.
- Information Management: Maintain a well-structured filing system for documents, contacts, and important information. Retrieve and provide information as required, ensuring data accuracy and confidentiality.
- Financial Support: Assist in managing expenses, invoices, and financial records. Liaise with the accounting department to track and reconcile expenses.
- Project Support: Collaborate with the entrepreneur on various projects, providing research, documentation, and administrative support. Monitor project timelines and milestones, ensuring progress and completion.
- Problem-solving and Adaptability: Display resourcefulness and flexibility to handle unexpected situations and changes in priorities. Proactively identify and resolve issues using strong problem-solving skills.**Inherent Requirements**
- Requirements:
- Proven work experience as an Executive Assistant or similar role supporting high-level executives or entrepreneurs.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and ability to maintain accuracy in a fast-paced environment.
- Exceptional written and verbal communication skills.
- Proficiency in using productivity software and tools, such as MS Office Suite (Word, Excel, PowerPoint) and project management systems.
- Strong ability to multitask and handle deadlines with composure.
- Ability to work autonomously and independently, demonstrating self-initiative and decision-making skills.
- Experience in working with individuals with ADHD or familiarity with ADHD-related challenges is a plus.

**What Qualification**

**Minimum Qualification**
- Certificate

**Status**
- Available

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