Supervisor, Administration, Facilities

1 week ago

Kempton Park, South Africa DSV Full time

**DSV - Global transport and logistics**

Location: Kempton Park
Job Posting Title: Supervisor, Administration, Facilities
Time Type: Full Time

**Main Purpose of the Role**

Administrative Role (control, schedule, action & report) for the Facilities Management Team, both Cape Town & Gauteng, which will include all contracts, SLAs, schedules, purchases, rebilling, invoicing, budgets, P&Ls, reporting, KPIs, compliance and certification, including all other administrative processes.

**Job-Related Requirements**
- Minimum of 3 years’ experience in Administration
- **Commercial & financial**: Sound financial acumen and experience in adherence to budget, contract management and service level agreements, managing and controlling of departments costs, rebilling & P&L (2 years);
- **People management skills **including leadership, performance management, people motivation and people development;
- **Communication & conflict management skills** to successfully deal with all levels, age groups and cultures of people - both internal and external;
- **Supporting and Co-operating** including working well with people and adhering to principles, ethics and values, supporting facilities management team & contractors;
- **Organizing, Coordination and Executing** which includes planning, organizing, coordinating schedules/services/projects delivering results on time & adhering to processes & procedures;
- **Operational **experience assisting with Administration & Contract Management, including query management, vendor liaison, general reports including KPI’s, daily stats, document control in a logistics environment;
- **English Communication**:

- clear and professional use of the English language in written and verbal mediums;
- **High quality of work -** accurate, complete and thorough content in neat and easy to understand format. Highly disciplined, must be on time and conscientious about meeting deadlines.
- **Reliable transportation to work**

**Tertiary Qualification(s)**

Advantageous
- Financial Management Diploma / Degree
- Facilities Management
- Contract Management
- Administrative Management

**Computer Literacy Level**
- Advanced: MS Word, Excel, PowerPoint & Outlook

**Duties and Responsibilities**
- Maintenance schedules is in place, and adhered to by either external contracts or internal team
- Contracts & SLAs are up to date, and implemented
- Certificates & other related compliance agreements are in place & up to date
- Manage purchases for Facilities Team
- Budget & Cost control
- Rebilling when necessary
- Full management of P&L
- Webcost
- Reporting & KPI management
- Record keeping & filing
- Coordinating & scheduling

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