Supervisor

2 weeks ago

Kempton Park, South Africa DSV Full time

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

**DSV - Global transport and logistics**

Location: Kempton Park
Time Type: Full Time

**Main Purpose of the Role**

Administrative Role (control, schedule, action & report) for the Facilities Management Team, at the 3 DSV Parks (Plumbago, Solar City and Riverhorse Valley), which will include all contracts, SLAs, schedules, purchases, rebilling, invoicing, budgets, P&Ls, reporting, KPIs, compliance and certification, including all other administrative processes.

**Tertiary Qualification(s) - Advantageous**
- Financial Management Diploma / Degree
- Facilities Management
- Contract Management
- Administrative Management

**Job-Related Requirements**
- Minimum of 3 years’ experience in Administration
- Commercial & financial: Sound financial acumen and experience in adherence to budget, contract management and service level agreements, managing and controlling of departments costs, rebilling & P&L (2 years);
- People management skills including leadership, performance management, people motivation and people development;
- Communication & conflict management skills to successfully deal with all levels, age groups and cultures of people - both internal and external;
- Supporting and Co-operating including working well with people and adhering to principles, ethics and values, supporting facilities management team & contractors;
- Organizing, Coordination and Executing which includes planning, organizing, coordinating schedules/services/projects delivering results on time & adhering to processes & procedures;
- Operational experience assisting with Administration & Contract Management, including query management, vendor liaison, general reports including KPI’s, daily stats, document control in a logistics environment; Strong understanding of property standards and SANS.
- English Communication - clear and professional use of the English language in written and verbal mediums;
- High quality of work - accurate, complete and thorough content in neat and easy to understand format. Highly disciplined, must be on time and conscientious about meeting deadlines. Reliable transportation to workAdded Advantages of this Role
- Ability to liaise directly with internal and external client clearly and professionally
- Ability to work in a team and be a good team player
- Experience in facilities management environments
- Must be able to meet all deadlines
- Well organized & reliable
- Deadline Driven with neat work results
- Knowledge of QMS (Quality Management System), SHEQ (Heath, Safety, Environment & Quality) and Property Standards

**Computer Literacy Level**

Advanced: MS Word, Excel, PowerPoint & Outlook

**Duties and Responsibilities**
- Maintenance schedules is in place, and adhered to by either external contracts or internal team
- Contracts & SLAs are up to date, and implemented
- Certificates & other related compliance agreements are in place & up to date
- Manage purchases for Facilities Team
- Budget & Cost control
- Rebilling when necessary
- Full management of P&L
- Webcost
- Reporting & KPI management
- Record keeping & filing
- Coordinating & scheduling
- Vendor Management
- Landlord engagement and management Manage the Facility Management System (On Key Plus) in terms of developing it, assigning and close work orders, PPMS and asset management.

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