Supplier and Procedure Administrator

17 hours ago

Port Elizabeth, South Africa Jobs4All Full time

Procurement & Stock Control
Monitor supply management and stock control performance.
Execute and oversee purchase performance reporting.
Ensure timely and cost-effective procurement aligned with plant requirements.
Recommend procedural improvements for better compliance and customer satisfaction.
Negotiate with suppliers for cost-effective and timely deliveries.
Operational & Customer Service Support
Act as point of contact for customer service and delivery hubs.
Resolve operational issues or escalate to relevant stakeholders.
Support timely resolution of customer and internal queries.
Documentation & Invoice Management
Ensure procurement documentation is complete and regularly maintained.
**Process invoices**: match with GRNs and approved POs, obtain manager and receiving clerk approval.
Scan and forward legible, properly aligned documentation to finance and cost accountant by the 15th of each month.
ERP & Data Management
Perform procurement and logistics tasks within internal ERP systems.
Capture and verify data accurately in relevant systems.
Ensure data quality and up-to-date delivery records.
Reporting
Generate performance reports for hubs and franchisees.
Communicate trends, issues, and KPIs clearly to stakeholders.
General & Compliance
Adhere to company policies and procedures.
Complete ad hoc tasks as assigned.
Promote health & safety and ethical conduct in the workplace.
Education
Matric (Grade 12)
Diploma or Degree in Supply Chain, Procurement, Logistics, or Business (advantageous)
Experience
3-5 years in a similar procurement, logistics, or operations role

**Skills**:Strong written and verbal communication (English)
Proficient in ERP systems
Document management and reporting skills
Ability to interpret instructions accurately
Negotiation and analytical skills
**Key Performance Indicators (KPIs)**:
Attendance and punctuality
Quality and accuracy of work (especially data and documentation)
Procurement cost savings
Timeliness of procurement and deliveries
Invoice and payment processing accuracy
Customer query resolution time
Compliance with procurement policies and timelines
**Personal Attributes**:
Reliable and responsible
Strong work ethic
Attention to detail
Organized and proactive
Flexible and adaptable
Excellent interpersonal and communication skills
Commitment to safety and compliance
Between 3 - 5 Years

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