Finance Administrator

2 weeks ago

Port Elizabeth, Eastern Cape, South Africa The Legends Agency Full time


About the Role

We are seeking a highly organised and experienced Finance Administrator to join our team. The ideal candidate will preferably be a mature, detail-oriented professional with strong experience in financial administration and excellent proficiency in Xero, Dext or Receipt Bank, and Excel. Experience with Greatsoft will be a significant advantage.

Key Responsibilities

Financial Administration

  • Daily data capturing: Scan all payable invoices and expense receipts to Dext for analysis and electronically save all expense invoices.
  • Verify Dext entries: Perform G/L coding of expenses and publish to Xero for approval.
  • Cash Book processing: Download Bank CSV files into Xero, G/L code transactions, match to outstanding invoices, and process expenses to the general ledger.
  • Monthly creditors: Perform G/L coding, reconciliations, and load EFT payment batches.
  • Debtors: Allocate receipts and process entries to the Debtors Ledger on Greatsoft.
  • Process monthly payments, including interest payments, Property Trust, and Metro Payments.
  • Handle debtor queries, including journal processing, reconciliations, receipt reallocations, and entry transfers.

General Finance & Reporting

  • Prepare documentation for issuing Client BEE Affidavits.
  • Issue petty cash, reconcile monthly, import expenses into Xero, and process to the general ledger.
  • Distribute proof of payments.
  • Assist with financial reporting and general finance duties as required.

Ad-hoc Administrative Duties

  • Manage 3 PIM Estate Late Bank Accounts, providing bank statements and historical transactions to the Estate Manager.
  • Coordinate motor vehicle license renewals for company and director vehicles.
  • Order groceries and cleaning products, liaising with cleaning staff on requirements.
  • Coordinate repairs and maintenance, issuing purchase orders and matching supplier invoices.
  • Manage stationery orders and supplier liaison.
  • Assist with reception duties when needed.

Requirements

  • Proven experience in a Finance Administration role.
  • Proficiency in Xero, Dext or Receipt Bank, and Excel.
  • Greatsoft experience is highly advantageous.
  • Strong understanding of creditors, debtors, and cash book processing.
  • Excellent organisational skills with attention to detail.
  • Ability to work independently and manage multiple priorities.

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