Compliance Administrative Assistant: Junior

Who are we?

The Life and Savings cluster is responsible for Sanlam’s retail business in South Africa. It provides clients across different market segments (entry-level, middle-income, affluent, professional market and business owners) with a comprehensive range of appropriate and competitive financial solutions. These include traditional life insurance risk and savings products, investment, retirement, health and fiduciary services. Our products are designed to facilitate long-term wealth creation, protection and niche financing and therefore these solutions are engineered around client needs.

Sanlam Recurring Savings & Retail Credit, which is one of the businesses within SRA, offers recurring saving solutions to various segments within the market.

At Sanlam we believe in creating and cultivating a positive, energised working environment that gives you every opportunity to achieve success. Sanlam is committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society as well as people with disabilities.
Purpose of the role

The role will require of the individual to assist and support the various governance function and roles in the governance structure in Recurring Savings & Closed Book. This will include PDD and the other primary legislation which applies to the area e.g. POPIA, Insurance Act, Long Term Insurance Regulations, PPR. What will you do?

The following outcomes will be expected to be achieved by the Compliance Administrative Assistant:
**PDD: Support Function**:
Record Keeping - mandatory task; Quality of record keeping, as well as accessibility by various stakeholders.
Liaison for gathering and distribution of information stored for legislative reasons - e.g. Hit Master List.
Keep track of ongoing due diligence actions e.g. tracking of additional controls listed for High Risk clients.
Monitor and respond to queries received via the PDD mailbox.
Development of a PDD dashboard, tracking ad hoc projects, back-jobbing, services for business units.
Assistance with the batch drop - tracking progress, support with the preliminary steps of the process.
Access to Qlikview, ORMs & SIRON to support PDDAs and to ensure tracking of activities and volumes. What will you do continued:
**Governance/ Compliance**:
Record keeping in terms of the various documentation for the relevant legislation:
POPIA (breach management, IRC, DSP)
PPR (Product Development Framework, Governance Frameworks, Data Management Framework, etc.)
FATCA/ CRS (sign-off document; Process documents)
FICA (process documents, Static and Dynamic Risk Controls, training manuals)
Upkeep and version control of the various documents (which is not an exhaustive list) listed above.
Track the various dates for submission by Recurring Savings and Closed Book and ensure preliminary preparations are done to facilitate these submissions e.g. quarterly AML/ CFT submission to the Prudential Authority; annual submissions to the Tax Authorities, etc.
Liaison with SLS compliance for gathering and submission of sampling for substantive monitoring
Liaison with Forensics for any requirements relating to STR and SAR investigations or Section 27 FICA requests
Upkeep of any TEAMS files where there is regulatory or legislative input required e.g. AML Management programme, POPIA programme
Upkeep and maintenance of the Outsourcing register for Recurring Savings and Closed Book

**Monthly reporting**:
Monthly feedback with PDDAs to provide synopsis of key findings during the month.
Monthly feedback with IGO to report on the various activities relating to record keeping and upkeep
Monthly feedback on IGO to report on the progress of the PDDAs in terms of production
Feedback on SLS compliance activities and Forensic requests Qualification, Experience and Knowledge:
Relevant Tertiary qualification (eg. Paralegal).
Certificate in Compliance Management
3 - 5 years experience in a similar role
Computer literacy (MS Office), Microsoft Word, Excel, Power Point
Knowledge of the Compliance monitoring process
Knowledge of Party Due Diligence requirements and primary Legislation - FICA, LTIA, PPR, POPIA, LTIA Regs Core Competencies Being resilient - Contributing independently Collaborates - Contributing independently Cultivates innovation - Contributing independently Customer focus - Contributing independently Drives results - Contributing independently Competencies:
Problem Solving
Decision Making
Attention to Detail
Multi-Tasking

**Managing work**: Information monitoring; follow-up’s; etc. Attributes:
Positive, enthusiastic attitude
Ability to thrive under pressure
Honesty, integrity and respect
Investigative inclination Build a successful career with us

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