HR Administration Assistant

2 days ago

Bellville, South Africa TAH | The Animal Hospital and Vetshop Full time

TAH is a growing and employee-centred network of vet practices committed to building motivated teams who create happy clients and healthy pets. TAH Bellville is looking for a dynamic and resilient HR Administrative Assistant.

The HR Administrative Assistant will provide comprehensive administrative support to the Human Resources function, with a strong focus on absenteeism management, leave coordination, training schedules, employee documentation, and general HR and operational assistance to both the branch team and the Practice Manager. This role is vital to the smooth running of daily HR operations and staff engagement.

**Responsibilities**:
Absenteeism & Leave Management
- Monitor and record daily staff attendance across all departments.
- Maintain up-to-date leave and sick leave registers.
- Follow up on medical certificates, return-to-work documentation, and absence justifications.
- Identify and flag patterns of absenteeism for escalation.
- Track and record unpaid leave and leave balances accurately.

General HR Administration
- Maintain and update personnel files (digital and physical), ensuring confidentiality and compliance.
- Ensure onboarding documentation is completed for new staff.

Recruitment & Onboarding Support
- Prepare induction packs and first-day checklists for new employees.

Employee Engagement & Communication
- Help coordinate team-building activities, wellness initiatives, and staff appreciation efforts.
- Act as a liaison for staff HR-related questions and escalate queries when necessary.

Performance & Disciplinary Process Support
- Assist in scheduling and tracking performance appraisals.
- Prepare relevant documentation or checklists for review meetings.
- Keep a record of verbal and written warnings and track validity periods.

HR Systems & Reporting
- Maintain HR databases with accurate, updated information.
- Prepare reports related to absenteeism, leave trends, staff movement, and training stats.
- Ensure readiness of HR records for audits.

Requirements and skills:
Education: National Diploma/ degree in Human Resource Management

Work Experience: Minimum 1 - 2 years in an HR administrative or support role

Skills: Computer Literate, Telephone skills, Building constructive relationships, Good verbal and written communication skills, Overview knowledge of HR systems, processes and policies, Record keeping, Recruitment process, Leave administration, Training coordination.

Work Location: In person

Application Deadline: 2025/08/22

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