Executive Assistant
2 days ago
About Keen
At Keen, we don't just deliver services — we embed ourselves into the heart of our clients' businesses. From digital marketing and creative to customer experience, we craft bold, high-performance digital experiences for global brands.
Keen helps some of the most exciting U.S. and international brands scale smarter by embedding expert teams that drive results across marketing, creative, customer experience, and sales.
We're not a legacy BPO or agency. We're a partner in growth — and that's where you come in.
About the Role
We’re hiring an Executive Assistant to support the Founder & Creative Director of a celebrity haircare and accessories brand. This is a unique opportunity to work behind the scenes with high-profile clientele and one of the most respected creative leaders in the beauty and entertainment world.
The role requires someone highly organized, proactive, and comfortable navigating both personal and professional workflows in a fast-paced creative environment. You’ll manage the details that keep everything running smoothly — from studio schedules to client communication — while acting as a trusted gatekeeper for the Founder.
What You’ll Do
- Manage complex calendars across multiple time zones (LA, NYC, CPT), including fittings, bookings, production calls, and travel schedules
- Liaise with celebrity clients, stylists, studios, and vendors to coordinate consultations, fittings, and on-set support, ensuring every detail is delivered flawlessly
- Support operational tasks including billing, Airtable/Notion updates, vendor management, and onboarding/offboarding of partners
- Prioritize urgent vs. non-urgent communications, ensure follow-ups are actioned, and safeguard against inflated timelines or costs
- Provide both professional and personal support to enable the Founder to focus on creative and strategic priorities
**Requirements**:
What We’re Looking For
- 3-5+ years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator
- Proven track record supporting senior executives, founders, or high-profile/celebrity clients
- Excellent written and verbal communication skills with a polished, professional style
- High proficiency in Google Workspace, Airtable, Slack, and project management tools
- Comfortable managing cross-time-zone schedules and global workflows
- Strong interpersonal skills for high-touch client and partner liaison
- Proactive problem-solver who anticipates needs and ensures follow-through
- Preferred: background in creative industries (fashion, beauty, film, luxury, or entertainment)
**Benefits**:
What’s In It for You
- Competitive compensation
- Exposure to celebrity clients and luxury industry projects
- Opportunity to operate at the intersection of beauty, entertainment, and creative industries
- Flexible remote environment with global exposure
- Birthday leave + professional development budget
- Be part of a team that values precision, trust, and creative excellence
-
Remote Executive Assistant
1 week ago
Cape Town, South Africa The Executive Space Full time**Job Overview**: **Application Deadline**: 12 October 2025**Job Location**: Cape Town, Western Cape**Job Title**: Remote Executive Assistant**Salary Offer**: R16,800**Education Level**: Bachelors Degree**Job Level**: Junior**Minimum Experience**: 1 - 3 Years The Executive Space (TES) is a collaborative group of Virtual Executive Assistants (VEAs) working...
-
Executive Assistant
4 days ago
Cape Town, South Africa The Legends Agency Full timeExecutive Assistant Support a dynamic US-based leadership team across multiple utility and construction entities Remote from South Africa | R27 000 - R35 000 | Full-time | US hours (PST) About Our Client Our client operates a group of companies within the construction, utilities, and infrastructure services space. With a multi-entity structure and a national...
-
Executive Assistant
2 days ago
Cape Town, South Africa ooba Full timeooba’s has a new opportunity for a professional assistant to ensure the slick running of the executive office. The role is suitable for a high-energy achiever, planner and communicator with a genuine desire to help others and a knack for getting things done in the smoothest, fastest way. Based at ooba’s Head Office in Cape Town, the Executive Assistant...
-
Executive Assistant
2 weeks ago
Cape Town, South Africa Teleperformance Full timeOverview As an Executive Assistant, your primary responsibility will be to provide high-level administrative support to the executive team, such as the COO or other top-level executives. You will be expected to manage a wide range of administrative tasks and ensure efficient operation of the executive office. Your role will require a high level of...
-
Executive Assistant
2 days ago
Cape Town, Western Cape, South Africa The Legends Agency Full timeExecutive Assistant Support a dynamic US-based leadership team across multiple utility and construction entities Remote from South Africa | R R35 000 | Full-time | US hours (PST) About Our Client Our client operates a group of companies within the construction, utilities, and infrastructure services space. With a multi-entity structure and a national...
-
Executive Assistant
1 week ago
Cape Town, Western Cape, South Africa Teleperformance Full timeOverviewAs an Executive Assistant, your primary responsibility will be to provide high-level administrative support to the executive team, such as the COO or other top-level executives. You will be expected to manage a wide range of administrative tasks and ensure efficient operation of the executive office. Your role will require a high level of...
-
Executive Assistant
3 weeks ago
Cape Town, South Africa BlueCommodity Full timeJob Title: Executive Assistant to the CEO (Position to be based in Saudi Arabia) Urgent exciting opportunity Overview We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer. The ideal candidate will have experience in entrepreneurship or business management, exceptional communication skills, and the ability...
-
Executive Assistant
2 weeks ago
Cape Town, South Africa Dbe2D217-Ac52-44B0-A1Df-1B4Fa08Aceee Full timeExecutive Assistant – Frost Projects Location : Cape Town Employment Type : Full-Time Reporting To : Managing Director The Executive Assistant will provide high-level administrative, financial, and operational support to the Managing Director and broader Frost Projects team. The role requires strong organisational ability, exceptional attention to detail,...
-
Executive Assistant
1 week ago
Cape Town, South Africa Exclusively Remote Full timeExecutive Assistant (Remote, 4 pm - 12 am) Location: Remote **Job Type**: Full-Time Are you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a...
-
Executive Assistant
4 days ago
Cape Town, South Africa Time Personnel Full timeJob Overview **Date Posted**: Posted 3 hours ago **Location**: Cape Town, Western Cape **Job Title**: Executive Assistant **Education Level**: High School / Matric **Job Level**: Senior **Minimum Experience**: 5- 7 Years Executive Assistant job vacancy in Sea Point, Cape Town. Our client is looking for an experienced, pro-active, independent working...