Facilities Manager

My client, the Pinetown branch of a Property Management Company requires the services of an experienced and professional Facilities Manager.

The Facilities Manager is responsible for establishing work procedures and processes for all the technical, soft services and business support functions. The incumbent will also assume overall accountability for planning, scheduling, monitoring and executing all maintenance related aspects, building information, management systems, planned inspections and auditing of buildings within his portfolio. Cognisance has to be taken of the vision and strategic objectives of each Landlord as a whole. The incumbent is also accountable for the management of the operational activities of his responsible team in relation to staff issues, financial management and budgeting as well as any other related management issues. Planning, organising, leading and control are therefore integral aspects of his daily routine.

Purpose:
To engage in the planning, management and monitoring of all aspects related to the management of his buildings and inspection of work to ensure that quality standards are maintained or improved. Also to ensure strong customer relationships are built and expectations are met and managed.

Main duties and responsibilities:

- Manpower allocation, assessment and performance management
- Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment
- Takes charge of all emergencies and ensure responsible back-up is available in order to take corrective action as necessary
- Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner
- Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance
- Conducts in-service training and implements safety regulations and programs
- Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance
- Sourcing and comparing quotes for all planned works
- Signing off all works prior to payment being made
- To undertake any other duties as may be required by the level of the post, and as required by the Property Manager
- Ensure compliance with all health and safety requirements
- Tenant entry and Exit inspections
- Premise take back and reinstatements
- Evaluate SLA’s and ensure contracts are fulfilled
- Attend to tenant and Landlord queries

Skills required:

- Ability to speak, read and write English
- Communicate easily and efficiently with Landlords, Colleagues, Tenants, Customers and Service Providers
- Ability to work as part of a team
- A flexible approach to work
- Attention to detail
- Motivating staff
- Ability to prioritise own workload to meet deadlines
- Computer literacy in office documents and spreadsheets required
- An understanding of Customer Care
- An understanding of Health and Safely issues
- Ability to analyze facts and exercise sound judgement in arriving at conclusions
- Ability to define problems, collect data, establish facts and draw valid conclusions
- Ability to solve practical problems
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
- Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality
- Displays willingness to make decisions; exhibits sound and accurate judgement; supports and explains reasoning for decisions; includes appropriate people in decision-making process
- Makes timely decisions
- Follow instructions, responds to management direction; takes responsibility for own actions; keeps commitments

Relevant experience
- Minimum of 5 years experience in Facilities Management
- Thorough understanding of maintenance, planning and scheduling
- Proficient in the use of MDA will be advantageous

Other
- Demonstrate leadership skills and a willingness to grown and learn new skill sets
- Own reliable transport required
- Occasional weekend working and after hours call-outs will be required

**Salary**: Up to R25,000.00 per month