Assistant Director: Administration in The Office of

1 week ago

Pretoria, South Africa Kamo Placements Full time

**JOB DESCRIPTION**
Administrative support
- Assist in doing quality assurance in submissions
- Processing and duplication approved submissions
- Distribute approved submissions and letters to relevant programmes

Workflow processes in the ODG
- Assist with quality control on all DG memoranda drafted
- Sending out preliminary memos to programmes on the same day of receipt
- Ensure that all draft memoranda have been signoff and distributed to programmes

Document and information management
- Capture all incoming and outgoing documents and information into manageable and retrievable system
- Manually filing of DG memoranda after sending to programmes
- File approved submissions
- Keep database of status of submissions including signed ones.

Office suppliers and equipment management
- Order office suppliers
- Ensure that office equipment is operational and inform appropriate person something is not working
- Assist with procurement of equipment and payment processes as required

Financial management of the office budget
- Annual consolidation of unit's financial needs
- Assist crafting of budget projections
- Prepare necessary documentation required for the movement or transfer of funds

**JOB REQUIREMENTS**
- Three years National Diploma or Degree (NQF 6) in Office Management or Public Administration / Office Technology / Business Administration / Business Management.
- At least 2 years experience in Office Administration.

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