Secretary

1 week ago

Pretoria, South Africa Kencorp Executive Search Full time

**Responsibilities**:

- Plan and optimize time and resource allocation through effective diary management.
- Ensure travel arrangements are planned, executed and booked timeously within company policy by utilizing travel vendors.
- Assist with on boarding of new staff members by arranging the necessary workstation as required.
- Take minutes and distribute timeously by recording and transcribing the minutes.
- Prepare presentations for National Sales Managers and Regional Sales Managers to present to their customers.
- Creating PO's for rep expenses, organize sales meetings, book meeting rooms arranging lunch and refreshments for meetings on request.
- Working with conference coordinators and preparing for all conferences.
- Order fuel cards, rep business cards and rep name tags.
- Preparing monthly fuel reports, compile reports and presentations by drawing information from various specified sources.
- Create all PO's for all sales teams
- Processing PO's for all commission invoices.
- Receive, check validity and submit invoices and expense claims for authorization and submission to finance.
- Assist with Vendor on-boarding by obtaining the relevant documentation and submitting to vendor management and tracking progress.

**Requirements**:

- Secretarial Diploma
- Grade 12
- Own car
- 5 years PA to CEO experience
- 5 years’ experience with Board Meetings, Board Pack, taking minutes
- Only SA Citizens will be considered
- Must stay in the area

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