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Admin Coordinator and Executive Assistant
2 weeks ago
**Admin Coordinator and Executive Assistant - Marsh - Johannesburg, South Africa**
As an Executive Assistant you will provide administrative support to members of the Executive Leadership Department to enable them with the execution of their responsibilities. You will provide support to senior managers and the support team.
**What can you expect?**
This is a varied role in a friendly, fast-paced environment, which will require the successful individual to effectively manage multiple tasks and responsibilities to a high professional standard. Acting as a key member of the team, the support this position provides will be vital in enabling colleagues to focus on strategic growth and client excellence.
**What’s in it for you?**
- Good work life balance with a competitive salary, comprehensive benefits programs, and flexible working
- An international well-established company with a strong brand and strong results to match
**We will count on you to**:
- Managing complex global calendars, and scheduling meetings with senior attendees across multiple time zones.
- Attending team calls/meeting, assist in building agendas, note taking, capturing actions
- Participating and/or leading on specific business projects as appropriate
- Co-ordinating and arranging meetings and schedules in a fast-paced environment. This requires the ability to maintain composure and demonstrate “grace under pressure,” including being able to coordinate and facilitate through ambiguity.
- Arranging and coordinating complex and frequently changing domestic and international travel arrangements, including international visa and immigration matters.
- Reconciling expense claims and credit card statements, and processing expense reports in a timely manner.
- Managing sensitive, highly confidential, and proprietary information
- Preparing (and anticipating) the materials needed for events, correspondence, appointments, meetings, travel,
- Minuting of Business Unit meetings and timely circulation of meeting papers
- Ad-hoc administration duties as required
- Tracking and managing invoice processes.
- Providing in-person support in the office, such as greeting visitors or ordering appropriate office supplies and equipment.
- Liaising with internal and external colleagues, clients, and business guests.
- Meeting agenda management, content consolidation and action tracking and reporting.
**What you need to have**:
- 5yrs+ experience working in a similar role which demonstrates your ability to work independently, multi-task, organise and prioritise effectively
- Degree or Diploma in Business Administration or similar
- Ability to plan and organise self and others and to work to tight deadlines especially in busy periods
- Strong written and verbal English language skills essential and a sound knowledge of I.T
- Maintain high levels of confidentiality
**What makes you stand out**:
- Proficiency in the Microsoft Office suite
- Strong judgment, discretion, confidentiality, and decision-making skills with the ability to interact well with all levels within the organisation.
Marsh McLennan is committed to embracing a diverse, inclusive, and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, and gender identity.
