Executive Assistance

1 day ago

Johannesburg, South Africa KNM HR and Payroll Services Full time

**Position**:Executive Assistance
**Location**: Mpumalanga, Witbank

**Duties & Responsibilities**
Provide high-level administrative support to executives, managing calendars, scheduling meetings, and preparing reports.
Coordinate travel arrangements, including booking flights, accommodations, and creating itineraries.
Acting as the first point of contact by dealing with correspondence and phone calls
Liaise with internal departments, clients, and external partners on behalf of the executive team.
Implement and maintain procedures and/or administrative systems.
Ensure that policies and procedures are accurately maintained.
Efficiently manage office suppliers and orders.
Manage and maintain databases and filing systems.
Handle insurance-related tasks, including managing claims documentation and follow-up.
Maintain accurate bookkeeping records, including invoicing and processing payments.
Manage CRM databases, ensuring information is up-to-date and supporting client relationship management.
Prepare financial reports, reconcile expenses, and assist with budgeting and forecasting.
Create and manage spreadsheets, ensuring data is accurately entered and presented for decision-making.
Support various projects by organizing documents, tracking deadlines, and ensuring timely task completion.
Handle confidential information with discretion and maintain a high level of professionalism..
Coordinate with internal departments to ensure customer issues are addressed effectively and promptly.
Management of various projects in different companies as required.

**Experience and Qualifications**
Proven experience in an Executive Assistant role or similar
Minimum of 5 years’ experience as an EA (or similar executive administrative role) in a corporate environment.
B. Degree in Business Management or Project Management.
Advanced Computer Skills MS Word / Excel & PowerPoint Experience in Word, Excel, PowerPoint.
Valid Code 08 driver’s licence and own vehicle

Application Deadline: 2024/10/23

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