Executive Admin Assistant

4 days ago

Johannesburg, South Africa TransUnion Full time

TransUnion's Job Applicant Privacy Notice

**What We'll Bring**:
Overview:

- Departmental month-end reporting
- Management of departmental expenditure and ensuring follow through on outstanding payments, invoices and claims
- Ordering and managing departmental stationery and tech requirements
- Diary Management and assistance with any requirements during meetings
- Ensures meeting minutes for all leadership and board meetings are accurately captured and distributed to all stakeholders
- Coordination of all in person and virtual events
- Preparation and creation of presentations/spreadsheets as well as formatting and distribution of all documentation
- Prepare all ad hoc documents/requirements for the GCC Africa team
- Maintain good relationships with internal and external stakeholders
- Travel Arrangements for team members, when necessary
- Manage the daily administration of all contracts, documentation and databases:

- Ensure all contracts are captured onto a database/ register with all relevant fields populated accurately
- Ensure all user guides, legal opinions, policies and processes and templates are version controlled, formatted correctly and stored on the relevant drives or distributed to the relevant parties
- All adhoc duties as when they necessary

**What You'll Bring**:
**Essential Skills**:

- Strong communicator with an appreciation and knowledge of the role organic and paid social media plays in the wider marketing function.
- Good writing and editing skills.
- Social media native, with strong interest and skills in social media community management, content planning and distribution (organic and paid).
- Well-developed stakeholder engagement skills.
- Experience in setting-up, monitoring and measuring paid social media campaigns.
- Proactive approach to projects and easily adapts to new ways of working.
- Ability to multitask and manage yourself, ensuring deadlines are met, and to the best standard.

**Preferred Skills**:

- Excellent written, verbal and presentation and listening skills with the ability to communicate, interact and operate across all levels
- Action oriented; demonstrating strong planning, organizing, prioritization and problem solving skills
- A team player with good interpersonal skills
- Excellent time management skills
- Ability to work extended hours as and when required
- Ability to work under pressure with good attention to detail and a sense of urgency
- Ability to prioritize and co-ordinate a multitude of tasks
- Ability to work independently, manage own time and ensure that deadlines are met with limited supervision
- Attributes:

- Honesty
- Reliability
- Detail-oriented
- Highly driven individual
- Proactive
- Disciplined
- Team player
- Accountable
- Flexible
- Highly motivated
- Positive attitude

**Impact You'll Make**:
**Academic and Professional Qualifications**:

- Relevant secretarial qualification with strong administrative skills and understanding of the business environment
- Minimum 5+ years’ experience in an Executive Administrative role
- Proficient in Microsoft Office, with advanced experience in Excel, Word and PowerPoint with ability to create presentations, pivots etc.

**Key things**:
Personality - bubbly, energetic and engage with the team

Based in JHB

Mature person

Trust worthy

Importance of Confidentiality

**Qualification**

Relevant secretarial qualification

TransUnion Job Title

Exec Admin Asst, Administration

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