Personal Assistant

7 days ago

Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

**JOB PURPOSE**:
Provide clerical and administration support to the Executive Manager.

**KEY PERFORMANCE AREAS**:

- Manage the Executive Manager diary and schedule appointments and any other requests made from time to time.
- Receive visitors for the Executive Manager and make all arrangements for their participation in the meeting.
- Facilitate visitor’s security clearance, parking, document preparation etc.
- Make arrangements for meetings, e.g. venue bookings, refreshments and prepare documents.
- Answer and screen telephone calls and handle telephonic requests and queries.
- Maintain a database of all contacts details with whom the Executive Manager has a relationship with.
- Liaise and maintain an effective communication with internal and external stakeholders (e.g. Law enforcement agencies, supervisory bodies and various government and international institutions).
- Maintain records in line with FIC records management policy.
- Ensure that all documents (letters, submissions, working papers etc.) relating to the Executive Manager are registered on the electronic document tracking system.
- Follow-up on issues arising in documents, minutes including acknowledgement of receipt.
- Draft correspondences, reports and documents.
- Handle all documents with appropriate security and utmost discretion.
- Prepare and submit timeously all claims in relation to travel, telephone and cell phone use, any other expenses derived from FIC work undertaken by the Executive Manager.
- Identify stationery requirements and procure in line with the SCM and Finance policies.
- Take minutes in meetings on request.
- Keep various registers and databases up to date.
- Maintain an update Curriculum Vitae of the Executive Manager and other material for use in conferences, interviews, etc.
- Ensure that the Office of the Executive Manager is at all times kept cleaned and in good condition.
- Facilitate for regular receipt of newspapers, journals and magazines and any other literature or items, which might be required from time to time.
- Ensure strict security levels are maintained at all times in the Office of the Executive Manager, including maintaining a strict clean-desk policy in which all documents are appropriately registered and stored in a secure facilities, shredding all unwanted documents.
- Maintain a filing system.
- Coordinate all travel arrangements (both national and international) including programs and meeting agendas, accommodation, subsistence, foreign exchange etc.)
- Perform any other duty as required.

**EDUCATION, SKILLS AND EXPERIENCE**:

- Minimum 5 years of experience as a Personal Assistant
- Diploma or equivalent
- Well organised, able to work with mínimal supervision balanced by an understanding of the need to keep line manager informed of progress, workload and priorities
- Intermediate to advance Microsoft Office Skills and understanding of the use of the technology and processes related to the position
- Demonstrated exercise sound judgement/common sense
- Demonstrated attention to detail and strong administrative skills
- Proactive and professional with the ability to multi-task.
- Demonstrated ability to work within a team

  • Personal Assistant

    3 weeks ago

    Pretoria, South Africa K Carrim Full time

    Personal Assistant to Operations Director We’re looking for a highly organized, adaptable, and confident Personal Assistant to support the Operations Director of K. Carrim Builders & Tile mecca a leading retail group in the building materials, tiles, and sanitaryware industry with multiple branches across Pretoria and Gauteng. The role requires a...

  • Personal Assistant

    7 days ago

    Pretoria, South Africa K.CARRIM Full time

    **Become an essential part of our K Carrim team as an assistant to our Operational Director.** **In the Pretoria area.** **Please note that duties include but are not limited to**: **Mananing Schedules**: Organizing appointments, meetings, and personal events. This may include managing calendars, sending reminders, and making travel arrangements. **Travel...

  • Personal Assistant

    3 days ago

    Pretoria, South Africa Pronto Labour Team Full time

    **PERSONAL ASSISTANT to CHAIRPERSON -** **Starting Date: ASAP** Tshawnae (Pretoria), Gauteng **PERSONAL ASSISTANT to CHAIRPERSON** **Starting Date: date: ASAP** - Minimum 8-10 Years' experience in a **Corporate Industry** - Good knowledge of **Accounting Principles**: - **MS Office **Proficient - Fluent in **AFRIKAANS & ENGLISH**: - Efficient, Organised,...

  • Personal Assistant

    1 week ago

    Pretoria, Gauteng, South Africa Pro-Match Recruitment Full time

    Position: Personal AssistantLocation: Wilgers, PretoriaIndustry: Mining & Consulting (Head Office in The Wilgers, Pretoria)Overview:An established mining and consulting firm seeks a proactive and highly organised Personal Assistant to provide administrative and executive support to senior management. The ideal candidate will have excellent organisational...

  • Personal Assistant

    24 hours ago

    Pretoria, Gauteng, South Africa Maxy Residentials Full time

    LocationPrimarily Pretoria, with occasional travel to JohannesburgRole OverviewWe are seeking a highly organised, reliable, and professional Personal Assistant & Operations Coordinator to support a practising engineer with scheduling, coordination, and administrative tasks, while also assisting with the oversight of student communes. This role requires...

  • Personal Assistant

    7 days ago

    Pretoria, South Africa South African Reserve Bank Full time

    The main purpose of this position is to provide personal administrative support and assistance to the Assistant General Counsel, senior managers and specialists within the Legal Services Department (LSD) of the South African Reserve Bank (SARB). Detailed Description - Manage and maintain the Assistant General Counsel’s diary, including logístical...

  • Receptionist & Personal Assistant

    3 weeks ago

    Pretoria, South Africa Made with GRiT (Pty) Ltd Full time

    Summary We are looking for an organized, professional, and proactive Receptionist & Personal Assistant to join our team. The ideal candidate will serve as the first point of contact for clients and visitors while providing comprehensive administrative and personal support to management. This role requires strong communication skills, attention to detail, and...

  • Receptionist & Personal Assistant

    3 weeks ago

    Pretoria, South Africa Made with GRiT Full time

    Overview We are looking for an organized, professional, and proactive Receptionist & Personal Assistant to join our team. The ideal candidate will serve as the first point of contact for clients and visitors while providing comprehensive administrative and personal support to management. This role requires strong communication skills, attention to detail,...

  • Personal Assistant

    4 weeks ago

    Pretoria, South Africa Manpowergroup Sa Full time

    Reference : CPT CDJ-1Our client based in Pretoria is seeking a proactive Personal Assistant to support the Director with general administrative duties and sales activities. The ideal candidate must have a Mathematics Higher Grade and strong negotiation skills to close sales, with an attractive commission structure on sales made. Key Responsibilities Assist...

  • Personal Assistant

    3 weeks ago

    Pretoria, South Africa Dante Personnel Full time

    Duties and Responsibilities:Manage and coordinate the Director's calendar, meetings, and appointments.Prepare reports, presentations, and correspondence on behalf of the Director.Coordinate travel arrangements and accommodations.Handle confidential and sensitive information with discretion.Perform general office tasks such as filing, data entry, and...