Finance Administrator

**Position Title**:Finance Administrator

**Position Type**: Regular - Full-Time

**Position Location**: Rosebank

**Requisition ID**: 37621

**Purpose of the Job**

This role is key to ensuring efficient and responsive administrative support for the Finance function.

**Job Accountabilities**

**Finance administration**
- Raising requisitions on Coupa for the Finance function - supplies and services
- Approvals on WNS - confirmer queue and buyers’ queue for invoice processing
- GRV's for invoices per procedure
- Liaise with finance about payments, invoices etc.

**Cash administration (Petty cash and Forex)**
- Manage the petty cash in Rosebank and reconciliation of petty cash monthly
- Administration of buybacks for international travel
- Obtain reconciliations for forex from SAF travelers and administer timeous close out of outstanding balances

**Fleet administration**
- Day to day administration for SAF’s fleet of vehicles to include amongst other duties:

- Issuing new fuel cards
- Updating fuel card information (cancellations and additions) Allocations - ensuring the car is at the correct cost centers, driver information etc remains updated
- Tracking devices
- Repair approvals

**Credit card administration**
- Day to day administration for SAF’s new credit cards to include amongst other duties:

- Issuing new credit cards, administration of limits
- Allocations - ensuring cards are on correct cost centers, employee information etc
- Review of balances monthly to ensure timeous processing by employees and approval by managers through Concur

**Company secretarial administration**
- Assistance to Regional Financial Controller and Company Secretary with:

- Booking of board meeting
- Board meeting minutes
- Submission of CIPC returns
- Changes to directors
- Board resolutions
- Any Co Sec requests

**Travel and Entertainment Support**
- Liaise with travel agent on quotes and bookings for travel and accommodation arrangements for the finance team.
- Co-ordination and arrangement of all Finance meetings and events e.g. meeting room bookings, external venue hire, catering etc.

**Ad hoc**
- Any ad hoc tasks required by the Regional Finance Controller and Finance Director

**Technical Competencies**

- Administration /clerical skills
- Knowledge of basic procurement function
- Understanding legal Invoice/Tax invoice requirements
- Understanding and preparing reconciliations
- Able to work with Foreign Currencies
- Financial Acumen: Basic understanding of financial principles

**Behavioral Competencies**
- Customer Focus: Building strong customer relationships and delivering customer centric solutions. Tact, judgment and discretion in handling internal and external contacts.
- Strong attention to detail: Effective in planning, prioritizing and executing tasks in a timely manner.
- Results: Quick delivery of results within a limited timeframe. Should be comfortable taking the initiative when faced with administrative decisions.
- Ensure accountability: Holding self and other accountable to meet commitments
- Collaborates: Building Partnerships and relationships within the business
- Confidentiality and Integrity: Maintain the highest standards of confidentiality and integrity, ensuring all sensitive information is handled with discretion and professionalism.

**Job Holder Requirements**
- Tertiary qualification in Finance
- 2 - 3 years’ experience in Finance and administration
- Proficiency in MS Office (Word, PowerPoint, Advanced Excel and Outlook)
- Process requisitions
- Travel and conference support
- McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law._
- McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please _let us know _and we will work with you to find appropriate solutions._
- Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain’s _Global Privacy Policy_ and _Global Employee Privacy Policy_, as applicable. You can understand how your personal information is being handled _here_._

**Job Family**:Finance
**Division**:South Africa
**Department**:SAF Finance Control
**Location(s)**: ZA - South Africa : Eastern Cape : Port Elizabeth || ZA - South Africa : Free State : Bloemfontein || ZA - South Africa : Gauteng : Bapsfontein || ZA - South Africa : Gauteng : Bedfordview || ZA - South Africa : Gauteng : Bronkhorstspruit || ZA - South Afr