Project Administrator

2 days ago

Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

To provide general and project administration support for the Monitoring and Analysis division.

KEY PERFORMANCE AREAS
- Internal/external coordination and administration- Liaise with and maintain effective with relevant stakeholders (internal and external).
- Assist with the organisation of meetings and associated arrangements on behalf of the Division.
- Manage meeting information (e.g. compilation of agendas, minute taking, attendance registers, information sharing and capturing/updating, recordkeeping, follow up actions, general administration etc.)
- Administration:
- Maintain filing system including electronic filing in accordance with relevant organisational policies and procedures.
- Record all incoming and outgoing documents, and confidential information to relevant systems/databases/as per requirements. Do data capturing on applicable database and case management system.
- Perform secretarial functions, including drafting of documents, memos and letters.
- Register and maintain stakeholder information database and case management system.
- Perform case flow/case management and project plan administration as per system requirements.
- Ensure the timely sharing/dissemination of information upon request.
- Maintain and update data on SharePoint, Excel, goAML and Ms Teams
- Perform any other administrative needs that may arise and ad hoc functions.
- Project Administration- Implements best practices for administration of projects,
- Updates and monitors cases, Action Items, and presentations.
- Updates and follow-up and Action Items for reporting
- Proactively and assertively addresses issues as they arise.
- Preparation for and assisting with on-boarding of new resources in the Fusion Centre
- Administration support to the project manager
- Assist in creating requisitions and follow up on procurements of Fusion Centre related matters.

EDUCATION, SKILLS, AND EXPERIENCE
- Diploma in Administration or Project Management
- Minimum3 years’ experience in project administration.
- Proven MS Office Skills

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