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Administrative Officer

3 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Finansiële administrasie:

- Departement se kostepunte
- Vastetermynaanstellings
- Ad hoc-betalings
- Lokaalbesprekings
- Boekbestellings
- Administrasie van die Departementele bateregisters
- Administrasie van kortkursusse
- Administrasie van dagkonferensies / simposiums / praktykwerkgroepe
- Administrasie van die Departementele webblad
- Administrasie van die algemene Departementele e-posadres
- Ondersteuning in die verwerking van toets
- en eksamenpunte
- Administrasie van die Departementele navorsingsuitsette
- Nagraadse administrasie:

- Registrasie van nagraadse modules
- Verwerking van nagraadse aansoeke
- Monitering van die vordering van nagraadse studente
- Administratiewe take voortspruitend uit die Departement se praktykonderrigprogramme, ondersteuning met daaglikse voertuigbesprekings en skakeling met

welsynsorganisasies
- Ad hoc-administratiewe take.
- Financial administration:

- Departmental cost points
- Fixed-term appointments
- Ad hoc payments
- Venue bookings
- Book orders
- Administration of the Departmental asset registers
- Administration of short courses
- Administration of day conferences / symposia /practice working groups
- Administration of the Departmental website- Providing support in the processing of test and examination marks
- Administration of the Departmental research outputs
- Postgraduate administration:

- Registration of postgraduate modules- Processing of the progress of postgraduate students
- Administrative tasks resulting from the practice education programmes of the Department, such as support with daily vehicle bookings and liaising with welfare

organisations
- Ad hoc administrative tasks.

Job Requirements/Pos Vereistes
- Driejarige post-matriek kwalifikasie;
- Uitstekende beplannings
- en organisatoriese vaardighede;
- Uitstekende rekenaarvaardigheid in MS-Office;
- Uitstekende mondelinge en skriftelike kommunikasievaardighede in beide Engels en Afrikaans
- Die vermoë om effektief onder druk te funksioneer;
- Die vermoë om selfstandig en noukeurig te werk;
- Die vermoë om effektief binne spanverband te funksioneer.
- Three-year post-matric qualification;
- Excellent planning and organising skills;
- Excellent computer skills in MS Office;
- Excellent verbal and written communication skills in both English and Afrikaans;
- The ability to function well under pressure;
- The ability to function independently and accurately;
- The ability to function effectively within a team.

Recommendation/Aanbeveling
- Kennis van die US se administratiewe en finansiële stelsels.
- Knowledge of SU's administrative and financial systems