Financial Administrative Officer
3 days ago
Duties/Pligte
**Overall financial administration and management**:
Coordinating and administrating all the financial aspects of the Postdoc Office.- Processing and managing all the financial reports for donors and funders, and general annual reporting.- Maintaining databases and records, coordinating the creation and maintenance of accurate records on databases and the electronic filing system.- Advertising postdoc positions: reviewing adverts, advising on wording and content, and posting on the website.- Maintaining an information database for reporting purposes.
**Postdoc Payments**:
Coordinating the receipt, acknowledgment, and tracking of postdoc payments.- Reviewing postdoc payments for compliance and eligibility.- Approving and processing postdoc bursary payments on behalf of the Postdoc Office.- Handling correspondence and queries regarding postdoc payments.- Liaising with the Finance Department, student finance, postdocs, hosts, and other internal role players such as the International Office and the Contracts Office.- Facilitating interdepartmental fund transfers.
Job Requirements/Pos Vereistes
**Relevant tertiary degree, with at least two years experience in**:
NRF and bursary administrative processes.- Working with enterprise systems in a higher education or grant/funding environment.- General administration in the higher education landscape.
**Knowledge of the following**:
The higher education landscape.- Postgraduate bursary payment processes.- Intellimali.- Cost centre management.
**Technical competencies in**:
NRF online bursary platform.- University enterprise systems such as TeraTerm or similar.- Microsoft Office suite.- Data handling and analysis.- Drawing reports for funders.- Social media platforms.- Strong written and verbal communication skills.- Forecasting, strategy, and planning.
**Behavioral competencies**:
Interpersonal skills.- The ability to work under pressure.- Time management skills.- Emotional intelligence.- Teamwork skills.- Diversity and open-mindedness.
Recommendation/Aanbeveling- An understanding of university finance systems and processes;- At least one years experience in the administration of postgraduate funding programmes.
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