Administrative and Financial Officer

7 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- General office administration and management (maintenance, office, and kitchen supplies, etc);
- Performing general reception duties, including receiving guests and couriers;
- Financial administration, processing, reconciliation and recordkeeping;
- Bookings, processing and logístical coordination of travel bookings, meetings, and seminars;
- Assisting with coordination, compilation of financial reports and records;
- Welcoming new staff and supporting staff with IT, access cards and other enquiries;
- Managing contact lists and collating staff information for website;
- Acting as contact point for all staff enquiries;
- Maintaining and updating the asset register;
- Academic publications:

- Website updates and annual reporting on theSU system and Mendeley;
- Liaising with researchers to ensure complete records, including lists and e-copies of all publications and publisher information of the peer review process where applicable.
- Performing further ad hoc tasks related to supporting the Centre.

Job Requirements/Pos Vereistes
- A relevant post-matric qualification (NQF 6 in finance, administration, or a related field);
- At least three years' financial administration experience in a higher education environment;
- Strong computer proficiency in the Microsoft Office package (Word, Excel, and Outlook);
- Experience in the use of the OCF financial system in the higher education environment, as used by various universities in South Africa;
- Excellent verbal and written communication skills in English;
- Strong interpersonal and organisational skills;
- Independent, responsible, problem-solving, and a collaborative working approach;
- Methodical and detailed planning and reporting skills;
- The ability to manage complex tasks;
- Proven organisational skills;
- Must pro-actively take responsibility and action;
- The ability to communicate in a multi-lingual environment;
- A strong disposition towards learning.

Recommendation/Aanbeveling
- A relevant bachelors degree in any field;
- Knowledge of SU's central financial and personnel systems (e.g., SUNFin, Tera Term, and Oracle);
- Knowledge of SU's financial policies and procedures;
- Experience working in a research support role.

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