Office Administrator
3 weeks ago
SUMMARY : A company based in Stellenbosch is looking for an Office Administrator to join their team. Half day is an option for this role. POSITION INFO : The ideal candidate is someone who enjoys problem solving, creating structure and can bring efficiency to a busy environment. The role would include reviewing how things are currently done, and find better ways to manage information and possibly introduce systems that save time and reduce errors. Tenant and Contract Administration Prepare, manage and file residential lease agreements (currently 12 properties) Handle tenant renewal and contract updates. Maintain accurate tenant records and ensure documentation is complete and compliant. Billing and Financial Administration Load payments on banking platforms. Generate invoices on Xero and distribute invoices to tenants. Generate and Distribute monthly statements Track outstanding amounts and support basic credit control where required. Insurance and Compliance Manage local and offshore annual insurance renewals and maintain updated insurance documentation. General Office Administration Review existing office processes and recommend improvements. Create templates and checklists to improve daily workflow and record-keeping. Provide feedback to management on operational efficiency. Introduce systems for better tracking of payments, contracts and renewals. Experience & Qualifications 5+ years in administrative or office management role Experience in coordinating office or business operations Knowledge of office systems, billing and administration controls Set up and implementation of office systems and administration controls Business administration, bookkeeping or office management qualification Skills Required Managing calendars, data entry, filing, minute taking, preparing invoices. Writing emails professionally, dealing with tenants politely and liaising with suppliers Ability to capture data onto Excel in order to present and analyse data. Strong administrative background (property or rental management experience advantageous). Excellent organisational and communication skills (written and verbal) Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to work independently and manage deadlines. Strong problem-solving abilities and a proactive approach. Valid driver’s licence #J-18808-Ljbffr
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Payroll Administrator
2 weeks ago
Stellenbosch, South Africa The Office (Pty) Ltd Full timeWe are looking for an efficient and skilled Payroll Administrator to join our team. **Responsibilities**: - Calculating payable hours, commissions, bonuses, tax withholdings, and deductions. - Prepare and manage payroll processes of employees. - Gather all payroll related data. - Review and calculate timesheets data and hours worked. - Calculate salaries,...
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Office Administrator
3 weeks ago
Stellenbosch, South Africa The Talent Room Full timeThe ideal candidate is someone who enjoys problem solving, creating structure and can bring efficiency to a busy environment. The role would include reviewing how things are currently done, and find better ways to manage information and possibly introduce systems that save time and reduce errors. Tenant and Contract Administration Prepare, manage and file...
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Office Administrator
1 week ago
Stellenbosch, South Africa Skin & Laser Co. Stellenbosch Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities** - Coordinate office activities and operations to secure efficiency and compliance to company policies - Manage agendas/travel arrangements/appointments etc. for the upper...
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Administrative Officer
1 week ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **Overall administration of the capacity building programme**Administration of the annual capacity building calendar of the Postdoc Office;- Initiating marketing and visibility of training offerings in a timely manner;- Coordinating venues and logistics related to training (engaging with facilities managers for hiring of venues);- Processing...
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Administrative Officer
1 week ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Assisting with following up with unregistered students to ensure that they are re-registered; - Loading marks for undergraduate and postgraduate modules; - Requesting changes to student records; - Ensuring that assessments are timeously scheduled according to standard operating procedures; - Facilitating the discontinuation, interruption or...
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Administrative Officer
1 week ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions. - Administration of the departmental cost points and processing all financial transactions of the Department, including...
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Administrative Officer
5 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Providing comprehensive general and logístical support for doctoral studies in the Faculty of Medicine and Health Sciences (FMHS); - Data capturing, quality control and analysis; - Knowledge-building and research-oriented tasks; - Performing routine and regulatory tasks related to the doctoral programme; - Administrative support and quality...
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Administrative Officer
7 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - As Chief Administrative Officer, you will be responsible for high quality office management and for providing administrative support to the Executive Head, including, but_ - not limited to, the following duties:_Diary management, commitments, and making travel arrangements;- - Scheduling meetings and conference calls, including coordinating...
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Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting Departmental secretarial and administrative duties, and coordinating Departmental functions; - Administration of the Departmental cost points and processing all financial transactions of the Department, including...
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Administrative Officer
3 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte- Managing an effective filing system.- Handling of correspondence, answering telephone calls and performing other general office tasks where appropriate.- Organizing and taking minutes of meetings, and assistance with the execution of actions flowing from resolutions taken by the committee- Receiving clients and students, as well as dealing...
