Payroll/hr Administrator

4 days ago

Johannesburg, South Africa Watu Full time

**Job Brief**

**Purpose of the Role**
HR/Payroll Administrator role is to provide timely, accurate, and confidential support in both human resources and payroll functions, contributing to a positive and compliant workplace environment. This role plays a vital part in ensuring employees are paid correctly and on time, while also supporting the broader employee experience through effective record-keeping, clear communication, and responsive HR service. By maintaining up-to-date personnel data, supporting statutory reporting, and acting as a trusted point of contact for HR and payroll queries, the HR/Payroll Administrator helps foster a culture of trust, fairness, and operational excellence across the organisation.

**Your key responsibilities will include**:

- Process payroll accurately and on time using Sage Payroll, ensuring compliance with statutory requirements and company policies.
- Organize, update, and maintain comprehensive personnel files, including employment history, contracts, performance records, and other relevant documentation as per local legislations and labour law.
- Update and maintain internal HR databases and systems, ensuring data accuracy related to leave (annual, sick, maternity/paternity), attendance, and other employee information.
- Draft, issue, and manage HR-related documents such as employment contracts, offer letters, onboarding materials, and policy updates.
- Assist in reviewing, revising and rolling out the training of HR policies and procedures to ensure alignment with current labour legislation and best practices.
- Provide timely and professional responses to employee queries regarding HR and payroll matters.
- Prepare and submit required statutory reports including monthly EMP201 and annual EMP501, ensuring all payroll-related compliance deadlines are met.
- Coordinate and submit all required reports to regulatory bodies, including quarterly submissions to Statistics South Africa, as well as annual BBBEE, Employment Equity (EE), and Skills Development reports where applicable.
- Support the facilitation of disciplinary hearings, ensuring due process and accurate documentation in line with company policy and legal requirements.
- Contribute to the planning and implementation of various HR initiatives and improvement projects as required.

**What we are looking for**:

- Proven experience in a similar role as an HR Administrator, Payroll Officer, or HR Administrative Assistant.
- Hands-on experience with payroll systems, preferably Sage Payroll, and familiarity with HRIS platforms.
- Solid understanding of South African labour laws and HR best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the Google Workspace (Docs, Sheets, Drive, etc.).
- Strong organizational and time management skills with the ability to prioritise and manage multiple tasks effectively.
- Excellent interpersonal and communication skills (written and verbal), with a professional and approachable manner.
- High level of accuracy, discretion, and attention to detail, particularly in handling sensitive employee information.
- Relevant HR or Payroll qualification (certificate or diploma) is advantageous but not essential.

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