Brand Administrator

**Job Advert Summary**:
Spur Corporation is a growing multi-brand restaurant franchisor, headquartered in Cape Town. The group currently has eight brands, namely, Spur Steak Ranches, Spur Grill & Go, Panarottis Pizza Pasta, John Dory’s Fish Grill Sushi, RocoMamas, The Hussar Grill, Casa Bella and Nikos Coalgrill Greek. In order to retain an exceptional talent pool, the group endeavours to create a great place to work, building a collaborative and innovative performance-based culture which enables each employee to thrive on his or her unique Spur Corporation journey. Spur Corporation’s employees are passionate and purpose-driven people growing great brands. Through their dedicated service and talent, they offer support to the group’s endeavours and operational activities, offering an exceptional return on investment to all its shareholders. A career at Spur Corporation is an opportunity for an employee to nurture, learn, grow, and realise their full potential.

A position has become available in the Operations Department at the Woodmead Office, Johannesburg for a Brand Administrator for RocoMamas brand.

The key focus of this position is to provide administrative, organisational and secretarial assistance and support to relevant COO and operations management teams. To enable the operations leadership team to work seamless, be effective and productive in managing operations and to ensure the availability of verified and accurate information enabling the leadership team to make sound decisions that would ensure the achievement of organisational objectives.

**Minimum Requirements**:
**Qualifications and Experience Requirements**
- National Diploma
- Executive Secretary/Office administration or similar
- Advanced Microsoft Suite end user certificate
- 5 to 10 years’ experience

**Skills & Attributes**
- Microsoft Office - full suite - advanced
- Advance excel skills - working with complex formulas
- Working with office systems (various operations, accounting and reporting systems)
- Data analyses: collecting, verification and reporting - operations information, financials PL, etc.
- Conducting operations investigation and research for presentation and reporting
- Preparing PowerPoint presentation
- Monitoring execution of certain operations functions (expense budgets, etc)
- Budget control and expense claim verification and consolidation
- Arranging, invitation, meetings, set up and distribute agendas, venues, meeting room requirements, beverages
- Minute taking, preparing and distribution
- Planning and organisation of events and diaries - monitor success outcomes
- Business, expense and restaurant administration knowledge
- Organising travel and accommodation arrangements
- Ordering and distribution of staff uniforms and requirements
- Stock Control: ordering, distribution and manage stock.
- Organising and planning filing systems and storage of information
- Working with people and building strong relationships
- Customer Service
- Dealing with private and confidential information
- Administrative skills
- Time management and the ability to prioritise
- Deciding and initiating action
- Adhering to principles and values
- Delivering Results and Meeting Customer Expectations
- Following Instructions and Procedures
- Being resilient and able to deal with complexity within the job

**Duties and Responsibilities**:
**PA Responsibilities**
- All typing, drafting and editing correspondence for the COO and Founder.
- Managing all travel for the COO and the Founder, both locally and internationally.
- Reconciling monthly expenditure for the COO.
- Being the liaison for meetings, calendars & contacts on behalf of the COO and Founder, including co-ordination of internal & external meetings, contacting meeting participants and booking external venues when necessary. Venues include site visits, arranging catering and payment of all invoices.
- Maintaining the national address list and communicating to all staff. This includes updating of all changes on SMART.
- Sending out all staff communication for new store openings, revamps, and relocations. This includes capturing all details on SMART.
- Managing the SMART system in terms of trading hours, ops manager allocations, team assignments etc.
- Internal strategic planning for the brand. This includes travel arrangements for the RocoMamas team, taking of minutes, updating of strategic plans and following up of action points with the ops team.
- Assisting the COO with the annual risk register and CEO report.
- Overseeing and managing communication to all franchisees, for example, new promo artwork, how to documents, and general all franchisee correspondence.
- Updating of store allocations and assigning teams on Ops Manager system.
- Assigning queries relating to new franchise enquiries. This involves interaction with the Development Executive.
- Processing payment requisitions for suppliers and vendors.
- Following up on ops secretary duties, for example, capturing