Receptionist

3 days ago

Cape Town, South Africa Sydsen Full time

A well-established company, that specialises in the sales and marketing of fresh produce, is looking for a Receptionist to join their company based in Cape Town.

**Main purpose of this job**:
To handle all first encounter interaction/s (face-to-face and telephonic) with all stakeholders, employees, and visitors. To

support the administration office (all departments) with overflow work relating to IMS Cape Town, IMS Southern Cape

(George) and Garden Route Fresh Produce Market (and any other business units that fall under Managing Director of

Cape Town).

**Responsibilities (included but not limited to)**:

- Answering of switchboard first point of engagement with all stakeholders, employees and clients.
- Receive guests, clients/producers/sales team, and buyers.
- Arrange beverages for all meetings/appointments.
- Booking of meeting rooms, refreshments & lunches as required.
- Support and assist Junior Personal Assistant and Senior Personal Assistant.
- Assist with daily communication to sales and admin departments.
- Assist with marketing and other related events i.e., promotions, golf days and producer days.
- Petty cash management including month end reconciliation.
- Daily systems update i.e., DSTV and RSA Camera System.
- Stationary & cartridge orders and reconciling of weekly and monthly payments and reporting to financial department.
- Manage courier services and reconciling invoices and statements and report to financial department.
- Stand in for Housekeeping Department, which includes all office duties.
- Daily Waybill (Delivery Note) scanning (including corresponding documents), save in correct folder and rename of each scan.
- Daily Chep document scanning (including corresponding documents), save in correct folder and rename of each scan.
- Reporting to admin staff or salesman, and following up on any general issues that may include but are not limited to
- maintenance and IT.
- Assisting with all adhoc requests from management.
- Assist Bookkeeping Assistant with Accpac invoicing, credit notes and journal postings.

**Requirements**:

- Matric or equivalent would be an added advantage.
- Minimum 3 - 5 years experience in a similar role is required.
- Excellent communication and interpersonal skills required.
- Computer literate.
- Advanced skills in Excel, Word & PowerPoint skills in this role is required.
- High level understanding of the On Market business would be beneficial.
- Ability to complete multiple tasks/projects with mínimal supervision.
- Ability to work under pressure.
- Deadline driven and team orientated individual.
- Excellent organizational and planning skills required.
- Attention to detail timely and accurate information/reporting non-negotiable.
- Team orientated individual.

**Visit our website for more opportunities**:

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