Executive Assistant

The Executive Assistant supports dedicated executive administration and support of scheduling, departmental event coordination, and streamlining processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.
- Provide professional representation for the function.
- Provide executive leadership with extensive and continuous calendar management, expense management, event registrations and detailed meeting plan management, and all other executive support.
- Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
- Coordination of meetings, creating presentations & reports, coordinating monthly reporting, use of Excel spreadsheets.
- Arrange on
- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
- Ensure that executive leadership is informed of priorities, deadlines and challenges.

Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
- Arrange teleconferences, domestically and/or internationally.
- Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
- Complete accurate and detailed leadership department expense reporting and other departmental reports.
- Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
- Assist with contract administration as needed including obtaining signatures
- Track internal and external contacts and maintain contact database.
- Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
- Maintain confidentiality in all aspects of team and company information.
- Operate independently with mínimal supervision.
- Provide back-up administrative support to other departments as necessary.
- Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
- Other duties as required.

**Skills**:Basic Qualifications
- 5+ years of experience supporting administrative functions at the executive level Preferred Qualifications
- Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
- Ability to observe strict confidentiality in all aspects of services provided
- Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
- Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
- Proven ability to work independently
- Project management skills
- Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
- Demonstrated ability to meet project deadlines
- Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
- Ability to anticipate needs, resourcefulness and responsiveness are essential
- Ability to consistently strive for excellence and exercise good judgment.
- Dependability, dedication, resourcefulness, and independence
- Ability to work well under pressure while maintaining a professional demeanor

**Job Types**: Full-time, Permanent

**Salary**: R20,000.00 - R40,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- work: 3 years (preferred)

**Language**:

- French (preferred)