Personal Assistant to The Director

3 days ago

Cape Town, South Africa RPO Recruitment Full time

**Responsibilities**:

- Managing and Scheduling the Director's online meetings.
- Manage International Travel arrangements when needed.
- Keep up to date with general communication on all platforms.
- Property Administration:

- Assist with Commercial and Residential Property Maintenance and getting quotes, reconciling monthly rentals received and statements.
- Maintain up-to-date and accurate records of properties, including lease agreements, property details, and tenant information.
- Coordinate property inspections and address maintenance issues promptly.
- Work closely with vendors and maintenance teams to ensure property upkeep.
- Collaborate with property owners, tenants, and vendors to address inquiries and resolve issues.
- Timely preparation of legal files for debt handover and attention to detail in putting the necessary information together.
- Assist with the maintenance and running of internal staffing offices.
- Debt Collections and actively engaging slow-paying tenants.
- Collection reports
- Liaising with Legal and Senior Management on approaches to trying to get slow-paying tenants to pay.
- Filter and relay messages, requests, and information effectively and in a timely manner.
- Conduct research and compile data as requested by the Director.
- Prepare reports and stats.
- Assist in the planning and execution of special projects and initiatives as assigned by the Director.
- Coordinate project timelines, tasks, and deliverables to ensure timely completion.
- Collaborate with team members to gather necessary information and resources for projects.
- Undertake ad-hoc administrative tasks to support the smooth functioning of the organisation.

**Requirements**:

- Proven experience as a Personal Assistant or similar role, preferably supporting senior executives.
- Exceptional organisational and time management skills, with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Finance Knowledge Advantageous
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently with mínimal supervision, while also functioning well in a team environment.
- Flexibility and adaptability to changing priorities and deadlines.
- Tertiary qualification preferred.
- Reliable transport is required.
- Location: Atlantic Seaboard/ Cape Town City Centre Surrounds

**Benefits**:

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