Finance and Administrative Assistant

Chemonics seeks a Finance and Administrative Assistant for the USAID/Southern Africa Countering Wildlife Crime (CWC) Activity. The purpose of the five-year Countering Wildlife Crime Activity is to reduce threats to and protect biodiversity from wildlife crimes in Southern Africa. The Activity will build on the long history of the USAID Southern Africa Regional Mission in countering wildlife crime (CWC) through partnerships with regional organizations, governments, the private sector, and civil society. Measurable development outcomes include improved coordination between stakeholders, strengthened criminal justice sector capacity, and increased resilience to corruption. This position will be based in Pretoria, South Africa. We are looking for individuals who have a passion for making a difference in the lives of people and communities around the world.

Responsibilities include:

- Collect and record information related to project financial documents
- Record expenditures in ABACUS, the project’s financial management system
- Prepare the cash/bank reconciliation at the end of each month to close the month’s books
- Tracks sub ledger balances, including receivable accounts for individual staff, such as outstanding travel advances, vehicle mileage, and personal telephone use
- Prepare invoices for accounts receivables on a monthly basis
- Maintains proper financial data and financial files to ensure the maintenance of proper accounting documentation
- Assist the Finance Manager with financial reporting and analysis
- Process expense reports, completes bank reconciliations, and drafts financial projections
- Enter accounting transactions into accounting software; provide a primary review of transactions as required
- Review procurement and other transactions to ensure all supporting documentation is attached and approvals are sufficient
- Contribute to bank reconciliation process as a primary reviewer
- Prepare monthly wire transfer requests through a thorough analysis of projected project expenditures
- Support the Finance Manager in invoice management by reviewing and monitoring monthly invoices
- Ensure that all financial transactions and practices adhere to USAID and Chemonics’ regulations
- Review accounting files to ensure that appropriate back-up documentation exists for all transactions, including procurement requests, timesheets, approvals, bids, invoices, and receipts
- Assist with maintaining the project electronic and hardcopy filing system for finance files
- Perform other duties as assigned by Finance Manager

Qualifications:

- Bachelor’s degree required in business management, accounting or a related field
- At least two years of relevant bookkeeping, financial management and/or accounting experience; Previous experience on a USAID-funded project is preferred.
- Knowledge of basic accounting and accounting practices is required, as well as general accounting best practices in South Africa
- Ability to work in a professional and cordial manner with fellow staff members, visitors, the public, and partner institutions including international and local NGOs, and governmental entities
- Fluency in written and oral English is required

Application instructions:

- No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.