Finance Administrator

4 days ago

Pretoria, South Africa Finding Personnel (Pty) Ltd Full time

**Job title: Sales Administrator**

**Area: Silverlakes Pretoria**

**Industry: Architecture / Interior Design**

**Salary / CTC : R 20 000 ( plus cell phone allowance)**

**Reports to: Architects and Directors**

**JOB DESCRIPTION**

**Responsibilities**:
**Finance Responsibilities**:

- **Accounts Receivable and Payable**:

- Process and track invoices, ensuring accuracy and timeliness.
- Monitor accounts receivable and follow up on overdue payments.
- Handle vendor payments and maintain positive relationships.
- **Expense Management**:

- Reconcile and manage employee expense reports.
- Track and report on company expenditures.
- **Financial Reporting**:

- Assist in preparing financial statements and reports.
- Generate and analyse financial data to support decision-making.
- **Bank Reconciliation**:

- Conduct regular bank reconciliations to ensure accuracy.
- Investigate and resolve discrepancies.
- **Budget Support**:

- Provide support in budget preparation and monitoring.
- Track expenses against budgetary limits.

**Sales Responsibilities**:

- **Order Processing**:

- Process sales orders accurately and in a timely manner.
- Coordinate with various departments to fulfill orders.
- **Customer Support**:

- Assist in resolving customer inquiries and issues.
- Maintain positive relationships with clients.
- **Sales Reporting**:

- Generate and analyse sales reports.
- Provide insights and recommendations based on sales data.
- **Sales Support**:

- Collaborate with the sales team to ensure smooth operations.
- Assist in the preparation of sales presentations and proposals.

**General Administrative Responsibilities**:

- **Documentation and Filing**:

- Maintain organised and up-to-date financial and sales documentation.
- Ensure compliance with record-keeping policies.
- **Communication**:

- Effectively communicate with internal teams, clients, and vendors.
- Coordinate meetings and events related to finance and sales.
- **Data Entry**:

- Accurately input and update data in financial and sales systems.
- Perform regular data audits to ensure accuracy.

**Qualifications**:

- Bachelor's degree in Finance, Business Administration, or related field.
- Proven experience in finance and/or sales administration roles.
- Strong proficiency in financial software **(XERO Accounting, specifically**) and Microsoft Office Suite.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
- Problem-solving and analytical skills
- Proficient in English and Afrikaans
- Own reliable vehicle and valid drivers license

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