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Assistant Director: Finance, Audit and Verification

2 weeks ago

Pretoria, South Africa Affirmative Portfolios Full time

**Assistant Director: Finance, Audit and Verification Support
***Pretoria - R382 245pa**

**36 Month Fixed Term Contract**

**Purpose**:
To assist with the Jobs Fund project finance administration function, analysing processing inputs from the stakeholders in terms of the applicable guidelines, policies, and regulations. This includes providing administrative support to the finance unit in respect of fund and project audits, internal control assessment, process improvements, site visits, due diligence reviews, financial verification of project documents and budget preparation for the Jobs Fund and its projects.

**Responsibilities:
**Financial Administration:

- Collecting and verifying financial source documents
- As a backup to the administrator, assist in procurement processes for service providers & Prepare invoices
- Project financial reconciliations
- As a backup to the administrator, provide quality control of all documentation
- Ensure financial evidence records are compliant with Fund protocols
- As a backup to the administrator, provide a coordinating role during key activities such as learning events, key meetings.
- Verification of project financial records for accuracy and completeness.

Budget process:

- Assist with the compilation of the Jobs Fund’s drawdown budgets based on projections from projects
- Assist with resource requirements assessment as part of the operations budgeting process.
- Assist with verification of accuracy and completeness of financial projections and other supporting documentation for projects
- Assist with tracking project progress against subsequent financial contractual obligations within the portfolio of projects.

Performance analysis and reporting:

- Assist in the processing of information to determine project budgets for the financial year
- Assist in compiling progress reports on the status of all project budgets
- Assist in checking accuracy and completeness of project budget submissions for approval by the Deputy Director General.
- Assist in on site financial evidence verification work for projects as required.

Project Audits and verification:

- Assist in the review of project audits and compilation of progress logs against outcomes of the audits.
- Support the JF and JFP team as they prepare for Project audit
- Assistance with internal control checks of the project portfolio in line with Jobs Fund Guidelines
- Assist in the assessment of risks and internal controls by identifying areas of non
- compliance; and assistance in evaluating manual and automated financial processes; identifying process weaknesses and inefficiencies and operational issues. Provide suggestions on improving internal controls
- Assist in the verification of quarterly financial information for projects to ensure alignment with contracted project terms and milestones
- Assists with the compilation of all financial evidence in preparation of the Fund’s Audits
- Assist in supporting external auditors and their information requirements as part of the Audit process.
- Preparation of compliance dashboards, training areas, training research and material

Competencies Skills and Knowledge:

- Client Service Orientation
- Concern for Quality and Order
- Effective Communication
- Emotional Intelligence
- Problem Solving and Analysis
- Integrity/ Honesty
- Results Orientation
- Team Participation
- Resilience
- Financial Management
- Computer Literacy
- Internal Control/ Audit
- Project Management
- Public Finance Economics

**Qualifications & Experience**:

- Degree in Finance or Auditing or equivalent
- Qualification in public finance management is an advantage
- A minimum of 2-5 years’ experience in financial management or administration of budget and financial auditing
- Experience in the public service an advantage