Project Co-ordinator

5 days ago

Johannesburg, South Africa H2R Africa Full time

One of our clients in the financial industry has a contract vacancy for a Project Co-ordinator, to assist Project Managers during the development of major projects from commencement to completion.

**Overall Job Purpose**:

- Assist Project Managers during the development of major projects from commencement to completion.
- Monitor progress of the development projects within his/her area of responsibility and assist the Project Manager with the documentation when necessary.

**Project Management Support**:

- Performing project administrative functions such as organize and co-ordinate meetings, planning sessions, scoping sessions and workshops and associated logistics within time requirements.
- Ensuring that meeting rooms are prepared, and all technology are functional to allow for effective engagements.
- Record minutes, decisions, risks, issues, and actions at meetings and on time distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks).
- Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders.
- Handle general project communication and administration activities.
- Assist and/or prepare project performance reports, dashboards and/or presentations to provide a comprehensive view of a project.
- Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules.
- Ensure accurate distribution of reports to relevant stakeholders.
- Facilitate approval/sign-off processes.
- Identify potential risks involved on delivery and timelines.

**Stakeholder Management**:

- Build and maintain sound relationships with Project Stakeholders.
- Understand the deliverables of internal and external project stakeholders and contribute to success through support.

**Networking**:

- Co-operate and work with others, encourage a positive team spirit.
- Exercise considerable degree of initiative in the execution of duties and perform duties independently.
- Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders.
- Keep abreast of changes and trends in project management.

**Education and Experience Required**:

- 5 years or more years of hands-on experience as a Project Administrator or Co-ordinator, with at least 5 years involved in complex multidisciplinary projects or multiple projects/programs in the financial services and banking industry.
- A tertiary qualification in project management would be advantageous.

**Knowledge**:

- Knowledge of project management methodologies.
- Strong knowledge of Microsoft Office (Excel, PowerPoint, Word).
- Knowledge of MS Project.
- Knowledge of financial processes (e.g., invoicing and budgeting).
- Knowledge of PPO is an advantage.

**Skills**:

- Excellent communication skills (verbal and written).
- Strong planning and organizing.
- Strong relationship building and interpersonal skills.
- Ability to work independently and to collaborate with others.
- Build credibility and trust.
- Ability to analyzing problems and making decisions.
- Ability to work under pressure.
- Diligent and attention to detail and quality.
- Experienced in reporting and report writing i.e., have the ability to summarize important information accurately and ensuring that the key message do not go missing in translation.
- A strong team player with team leadership potential.
- Demonstrating resilience.

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