IT Co-ordinator

Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change. Kaelo meets the Healthcare needs of Corporate and Retail clients across South Africa – products offerings include Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money and employee assistance programmes.

Seeking a motivated and detail-oriented individual to join our IT department as a junior IT Co-ordinator. You will be responsible for a variety of tasks from supporting and co-ordinating IT administrative activities for the It division to procuring of IT equipment/services and vendor management. You will be responsible for preparing RFI's and RFP's along with facilitating the sourcing of quotes, ordering, delivery, receiving, co-ordination of installation, issuing/dispatching and activities associated with management of stock and/or services. You will need to work with and track IT financial and procurement data. You will also be responsible for the co-ordination of meetings, task and action item tracking, documentation and other administrative tasks.

Job requirements:

• Process IT equipment purchase requests in accordance with company policies and

procedures.

• Research and compare IT equipment options based on specifications and budget constraints.

• Prepare RFI's and RFP's

• Obtain quotes from vendors and negotiate competitive pricing.

• Place purchase orders with approved vendors and ensure accurate order details.

• Track order status, manage deliveries, and maintain accurate inventory records.

• Coordinate with IT staff regarding equipment deployment and installation.

• Assist with IT asset management processes, including tagging and tracking equipment.

• Maintain clear and organized documentation for all IT equipment purchases.

• Co-ordination of IT administrative activities including meetings, follow up tasks, minutes,

documentation and other administrative tasks

• Support the IT Executive and IT divisional staff.

• Create reports on IT division activities

• Utilize technology effectively to streamline administrative processes and enhance efficiency

Qualification:

• Bachelor's degree (or equivalent experience) in a relevant field (e.g., Business Administration, Project Management).

Knowledge/Experience:

• Minimum 1 year experience

• Strong organizational skills and a meticulous attention to detail.

• Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff, both internally and externally.

• Strong organizational skills with a meticulous attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel).

• Familiarity with IT terminology and concepts

• Ability to learn and adapt to new technologies and processes.

• Strong problem-solving skills and the ability to work independently while also collaborating effectively as part of a team.

Personal Attributes

• Excellent problem-solving skills backed by solid technical knowledge.
• Excellent customer service and communication skills, with the ability to explain technical concepts to non-technical users.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• A versatile and service-oriented mind-set.
• Good communication skills.
• Understands the importance of documentation.
• Open to learn, but also willing to teach