Personal Assistant

2 weeks ago

Pretoria, South Africa Community Placements Network Full time

We are currently looking to recruit a Personal Assistant into an office in Pretoria East.

Purpose of the role:
The Personal Assistant will provide a comprehensive administrative and secretarial support function within the firm and to also provide high quality documents and correspondence to the Real Estate department.

Ideally, we are looking for a PA/Legal Secretary with Real Estate experience.

**Main Duties**:
Process correspondence and documents for the Real Estate team, liaising with other Office manager and other secretaries.

Audio and copy typing of legal documents using digital dictation.

To undertake various administrative duties which may include the following:

- Keeping files up to date (hard and soft copy);
- Opening of files in 3e;
- Preparing files for archiving;
- Dealing with photocopying and scanning;
- Dealing with phone calls in a prompt and efficient manner;
- Arranging meetings, conference calls and seminars as and when necessary;
- Maintaining Partners diary and follow up system;
- Travel co-ordination - transport and accommodation arrangements;
- Organise events for the department;
- Organise couriers;
- Prepare and amend PowerPoint presentations;
- Co-ordinating billing within tight deadlines, printing and saving bills to directories and dealing with cheque requests;
- Monitoring and updating intermediary and client contact database;
- Preparation of E-bibles;
- Support the Asset Finance team as and when required.
Partake in any other duties that are deemed necessary to support the department, your colleagues and the DWF business as and when required.

To ensure confidentiality is maintained at all times.

**Skills**
- Ability to type quickly and accurately.
- Ability to deal with confidential information.
- Excellent communication skills at all levels using varying methods.
- Excellent administration / organisational skills.
- Great attention to detail.
- The ability to prioritise their own workload.
- The ability to work on their own initiative.
- A good team spirit with proven team working skills.
- Hardworking, flexible and adaptable in their approach.
- Proactive in work ethic and strive for continuous improvement.
- Experience of digital dictation systems to a competent level is desirable but not essential, as training will be given.
- High level of knowledge of Microsoft Office products including Word and Excel.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Hours: 9.00 to 17.00 - Monday to Friday

**Job Types**: Full-time, Permanent

**Salary**: R12,000.00 - R13,000.00 per month

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